ACCOUNTING SPECIALIST 2

Responsible for performing a variety of finance functions and/or transactions. This position is responsible for performing accounting-related tasks within an agency's Finance Section. Responsible for reviewing and verifying the work of lower-level staff. Apply accounting principles and practices used within state government. The person in this position will also be the backup for the agency payroll processing role and will be cross-trained in other agency Finance functions.

Experience in accounts payables and accounting systems is required.

This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures. A minimum of three days on-site at the ADWR office per week is required. Additionally, the position will be required to work on-site Monday through Friday for the first two months of employment.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Responsibilities include:

Gathering, compiling and reconciling fiscal data. Handling full cycle of accounts payable/accounts receivable activities including auditing and verifying accuracy.  Prompt processing of payments by researching correct billing and compliance with state and federal policies, procedures and guidelines.  Coordinate activities closely with Procurement. Process payments and reconcile with AZ360.

Prepare and process fiscal transactions. Reviews, analyzes and interprets laws, policies, and procedures related to finance and related assignments. Applies accounting principles and practices to ensure agency compliance with statewide accounting guidelines related to finance accounting and payroll.

Assist in the review and reconcile billing records and accounts. Applies and exercises accounting principles and practices within governmental accounting, which includes pre-encumbrance and encumbrance accounting. Verify/analyze/correct financial invoices/bills. Analyze payment trends, trouble shoot system issues, maintain multiple logs, produce reports, and check reconciliation.

Perform general administrative duties including filing, mail distribution and record retention. Responsible for various types of data entry, as well as monitoring cash receipts, revenues, expenditures, transfers and obligations as necessary. Ensures compliance with financial reporting requirements. Participates in cross training in other areas as assigned by supervisor.

Other duties as assigned as related to the position.

Knowledge of:

• Principles methods and practices of fiscal and financial record keeping, including automated accounts payable/receivable and payroll systems
• Accounting principles and practices
• Automated accounting systems, such as AZ360 and APP
• Internal control structures, and fiscal management, federal regulations, Arizona Revised Statutes, agency accounting manuals, and finance related policies and procedures
• General Accepted Accounting Principles (GAAP) and State accounting rule sans describe in the State of Arizona Accounting Manual (SAAM)
• Concepts, methods, techniques of general accounting and accounts payable/receivable process
• Reports creation and preparation
• Microsoft Office Suite and Google Suites

Skills:

• Interpretation of policies and procedures
• Maintaining confidentiality, adhering to federal, state and department policies and procedures
• Procedures, methods and office equipment used in statistical record keeping
• Accounting systems and mathematical computations
• Researching, reading, analyzing and evaluating documents and financial data and reports
• Techniques required in maintaining accounting records through automated accounting systems, spreadsheets and manual processes
• Customer service
• Interpersonal, written and oral communication
• Planning and prioritizing
• Problem solving and improvement process

Ability to:

• Balance, prioritize and organize multiple tasks
• Research and compile financial and statistical information
• Create reports in various formats
• Apply general auditing and accounting principals
• Analyze financial data
• Interpret financial information/data
• Work with various customers, both internal and external to the agency
• Take initiative to solve problems and process improvement
• Attention to detail
  

Preferred candidate should have 3 years experience in accounts payables and accounting systems. Knowledge and experience using the State Accounting System (AZ360) and Arizona Procurement Portal (APP).

The State of Arizona provides an excellent comprehensive benefits package, including:

• Affordable medical, dental, life, and short-term disability insurance plans
• Top-ranked retirement and long-term disability plans
• Accrued vacation days and sick days
• 10 paid holidays per year
• Deferred compensation plan
• Credit union membership
• Wellness plans
• LinkedIn Learning membership
• Tuition reimbursement
• Employee discounts
  

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Positions in this classification participate in the Arizona State Retirement system (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment. 

If you have any questions, please feel free to contact ADWR Human Resources Office at (602) 771-8500 for assistance. Persons with disabilities may request a reasonable accommodation such as a sign language or an alternative format by contacting ADWR Human Resources.