Senior Human Resources Officer - Administration

Asante Gold Corporation ('Asante') is a gold exploration, development and operating company with a high-quality portfolio of mines and projects in Ghana. The Company currently operates the Bibiani and Chirano Gold Mines and is advancing the Kubi Gold Project. Asante is listed on the TSX Venture Exchange (TSXV: ASE), the Ghana Stock Exchange (GSE: ASG) and the OTCQX Market in the United States (OTCQX: ASGOF).

Driven by a vision to become the preferred Tier-1 mining company in West Africa, Asante is committed to building a safe, efficient and responsible mining business that delivers sustainable value to its employees, communities, shareholders and other stakeholders.

At Asante, our people are at the heart of our success. We are committed to providing an environment where employees can undertake meaningful work, develop their careers and contribute to the future of mining in Ghana.

Our culture is guided by the core values of Safety, Ownership, Teamwork and Continuous Improvement and we seek individuals who demonstrate accountability, integrity, collaboration and a passion for excellence.

If you share our ambition and are looking for an opportunity to make a meaningful impact within a dynamic and growing organization, we invite suitably qualified candidates to apply for the following position:

About This Role

Responsible for providing comprehensive HR generalist support to site operations. This will include but not limited to HR Administration and Operational Management, Compensation and Benefit Administration, HRIS and Reporting, Workforce Planning and Organisational Development, Time and Attendance Management, Leave Administration, Site Services, Travel Coordination and Management and Mine wide Contractor Management and Reporting.

Key Responsibilities

• Coordinate the day-to-day administrative and operational activities of the Human Resources Department.
• Provide administrative and operational support to the HR Manager in the implementation of departmental plans, policies and strategic initiatives.
• Coordinate the preparation, review, documentation and dissemination of HR policies, procedures, guidelines and internal communications.
• Prepare employment letters, contracts, confirmation letters, transfer letters, and other HR documentation.
• Prepare departmental correspondence, memoranda, reports, presentations, meeting minutes and other official documents.
• Coordinate HR meetings, management engagements, departmental activities and follow-up on agreed action points.
• Maintain an excellent filing and documentation system for all HR records, correspondence, reports and employee-related documents.
• Maintain accurate and up-to-date employee records and personnel files.
• Monitor the implementation of HR departmental work plans, activities, deadlines and deliverables.
• Coordinate the preparation and monitoring of the HR departmental budget and expenditure.
• Liaise with other departments on cross-functional administrative and operational matters.
• Coordinate the procurement and management of HR-related supplies, services and resources in accordance with organisational procedures.
• Ensure the timely processing of employee movements, promotions, transfers, exits, HR requests, employee documentation, approvals and administrative transactions.
• Monitor compliance with established administrative procedures, internal controls and document management standards.
• Support internal and external HR audits by coordinating the preparation and submission of relevant documentation.
• Identify administrative and operational inefficiencies and recommend improvements to HR processes and service delivery.
• Ensure confidentiality, security and proper handling of sensitive HR documents and organisational information.
• Coordinate employee training and development activities where required.
• Support disciplinary and grievance processes and ensure proper documentation.
• Coordinate the administration of employee compensation and benefits.
• Support payroll preparation by validating employee information, attendance, leave, overtime and other payroll inputs.
• Monitor employee salary adjustments, promotions, allowances and benefits.
• Ensure accurate maintenance of employee compensation records.
• Respond to employee enquiries relating to payroll and benefits.
• Administer HR information systems and ensure data integrity.
• Generate periodic HR reports, dashboards and workforce analytics.
• Preparation of HR Daily, Weekly, Monthly and Quarterly reports, statistics, and workforce information for management.
• Support the preparation and monitoring of departmental manpower plans.
• Monitor workforce movements, headcount, turnover and absenteeism.
• Assist in organisational structure reviews and job evaluation exercises.
• Support job description development and position reviews.
• Coordinate official business travel arrangements for employees, management, consultants and other authorised personnel.
• Perform any other duties as may be assigned from time to time.

Education, Work Experience & Key Competencies

• Bachelor's degree in Human Resources, Business Administration, Industrial Relations, or a related field.
• Professional HR certification or membership with a recognized HR professional body is an advantage.
• Minimum of 6 years of relevant HR experience, preferably in a mining, industrial, or corporate environment.
• Minimum of 3 years’ experience in similar supervisory roles.
• Good knowledge of Ghanaian labour laws and HR practices.
• Experience with HR information systems and Microsoft Office applications.
• Ability to work in multi-cultural environment and respect other people values and opinions.
• Strong Data Analytics Skills.
• Experience in conflict resolution.
• Strong written and verbal communication and interpersonal skills.
• Good organizational and time management skills.