Meetings Manager

Are you interested in making a world of difference in cancer care?

Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest quality care.

• →Execute the planning, administration, and logistics for a portfolio of events including timeline creation, budget development and management, contract negotiation, site inspection and venue selection, vendor management, invitation list management and registration, logistics, food and beverage selection, audiovisual coordination, program development and content, speaker and in-kind supporters solicitation and management, and event staffing coordination.
• →Manage all logistics for donor-hosted fundraising events with a customer-centric approach. Manage budgets, invitation list management and registration, logistics host arrangements, and coordination of onsite staffing.
• →Partner with the Conference Center team to manage event logistics for Foundation and volunteer meetings at ASCO HQ. In addition, assist with in-person volunteer meetings by working on pre-meeting logistics, and in-person staffing.
• →Administer the ASCO Travel account and vendor relationship, serving as a key resource for staff and volunteers with complex travel needs. Manage day-to-day travel approvals, answering the travel inbox questions, assisting staff and volunteers with complex travel, and monitoring the tracking airline unused tickets and points to ensure usage.
• →Support other ASCO events as needed (including those in the conference center) by providing logistical support when staff are out or workload is high.

• Bachelor’s degree in Hospitality Management, Marketing, Communications, Business Administration, related field or equivalent years of experience
• 5 – 7 years of direct, hands-on experience in meeting and event planning
• Demonstrated experience in strategic planning, and utilizing analytical skills to achieve measurable outcomes 
• Demonstrated project or events management experience 
• Strong experience in Microsoft Office (Excel, Word and PowerPoint) 

Certified Meeting Professional (CMP) 

• Excellent organizational skills and attention to detail 
• Excellent communication and customer service skills with the ability to convey information to different audiences in a clear, timely, and effective way
• Creative, innovative, and strategic thinker
• Team player, who focuses on team cohesion and leads with empathy
• Proactive and results-driven
• Ability to adapt and persevere in stressful or challenging environments 
• Ability to collect and analyze information, problem-solve, and make decisions with sound judgment
• Financial awareness with an understanding of budget management and the ability to make informed decisions that align with fiscal objectives.

Extended periods seated or standing at a desk.

High use of computer and other office technology equipment 

Must lift up to 20 lbs

10-20 days/yr