Warehouse specialist

The position was created to support the ever-increasing needs of the Warehouse and Distribution department. The role supports warehouse and distribution operations, with a primary focus on coordinating shipments of materials and equipment to vessels, project sites and other company locations. It ensures accurate shipment documentation, timely deliveries and proper tracking of stock and equipment movements in SAP and other company systems, including for operational and customs purposes.

• Plan and coordinate domestic and international shipments of materials, tools and equipment, confirming requirements, availability, readiness for dispatch and delivery schedules with internal teams and logistic department.
• Coordinate collections, deliveries, transfers, returns, repairs and re-imports, following up on progress and addressing delays, discrepancies or changes in requirements.
• Follow up on purchase orders and supplier deliveries, liaising with vendors, manufacturers, distributors, freight forwarders and agents to ensure timely delivery and identify suitable logistical solutions.

• Prepare, review and maintain accurate shipping and commercial documentation, including packing lists, proforma invoices, purchase orders, invoices and dispatch and delivery records.
• Coordinate supporting documentation for imports, exports, temporary movements, returns and re-imports with customs brokers and relevant departments, ensuring consistency between documents and actual goods.
• Identify special handling and documentation requirements, including safety data sheets and dangerous goods information, referring these to the appropriate specialists, and support compliance with applicable import/export regulations.

• Receive incoming materials and verify their quantity and condition against the relevant documentation, supporting the accurate recording and organization of stock.
• Monitor inventory accuracy, stock movements, storage locations and warehouse capacity, ensuring material availability and appropriate handling of damaged or unserviceable items.
• Maintain accurate and up-to-date records in SAP, Excel and other company systems, verifying material codes, product information, quantities, asset details and related references.
• Track company equipment held on or transferred to vessels and project sites, maintaining traceability for operational and customs purposes, and support stock transfers, returns and related ERP transactions.
• Organize physical and electronic records and coordinate the handling and delivery of repaired or returned equipment.

• Coordinate with warehouse colleagues, project teams, procurement, logistics partners and other relevant departments to ensure the smooth flow of materials and information.
• Maintain an orderly warehouse and organized work areas, ensuring packing materials and debris are appropriately managed.
• Follow company procedures and applicable health, safety and security requirements in all warehouse and shipment activities.

• Studies or vocational training in Logistics, Supply Chain Management, Business Administration or a related field are preferred. Equivalent relevant experience will be considered.

• At least 3 years of relevant experience in shipments, logistics, warehouse office operations or a similar role. Experience with international shipments, project sites or marine operations is an asset.
• Working knowledge and experience with customs procedures would be considered as a valued skill
• Clear and effective oral and written communication skills in English language