Intellectual Property Assistant

POSITION SUMMARY:

This position will serve as a foundational anchor for our patent lifecycle management, assist in maintaining the patent docket, generate reports, and work directly with our engineering teams. While this position is primarily embedded with our patent prosecution team, it maintains a general IP scope with additional opportunities to assist on trademark matters.

ESSENTIAL FUNCTIONS OF THE POSITION:

• Coordinate and perform intellectual property docketing, reporting and system updates
• Review, prepare and file patent prosecution documentation
• Maintain accurate and organized internal databases and records, including reviewing internal electronic files for product updates, legal correspondence, and agreements
• Provide administrative assistance with tasks related to patents, trademarks, and licenses/agreements
• Contribute to creation and administration of intellectual property training programs, materials, and presentation decks for internal stakeholders
• Work with IP and finance teams on the day-to-day billing operations
• Assist in the management of payments for patent renewals and maintenance fees
• Administer law firm and vendor onboarding processes for various internal systems
• Research and respond to billing inquiries from the department, accounting and outside clients
• Prepare routine portfolio analysis reports in preparation of quarterly presentations
• Collaborate directly with engineers and inventors in completing and submitting invention disclosures forms, patent applications and gathering related documentation for filings
• Track inventor awards by collecting and processing data, maintaining the information within IP systems and reporting details to essential parties

ADDITIONAL ESSENTIAL FUNCTIONS OF THE POSITION:

• Regular and predictable work performance
• Ability to work under fast paced conditions
• Ability to make decisions and use good judgment
• Ability to prioritize various duties and multitask as required
• Ability to successfully work with others as well as independently
• Additional duties as assigned

BASIC QUALIFICATIONS:

• 3+ years of intellectual property administrator or paralegal experience in a law firm and/or in-house corporate legal department
• Experience in all phases of patent and trademark preparation, filing and prosecution
• Experience with legal billing administration
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Strong writing and communication skills
• Strong organizational skills with attention to detail and a proactive approach to problem-solving

PREFERRED QUALIFICATIONS:

• Associate and/or Bachelor’s degree in related field or Paralegal certification
• Experience in the medical device or healthcare industry
• Familiarity with IPfolio, Legal Tracker, PatSnap and CPA Global or similar IP management and docketing platforms

OTHER REQUIREMENTS:

• Ability to regularly walk, sit, or stand as needed
• Ability to occasionally bend and push/pull as needed
• Ability to pass pre-employment drug screen and background check

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