Court Clerk Assistant (Austin Municipal Court)

About This Position

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• →Responds to customers regarding legal options to satisfy cases, including fines, trials or hearings, drivers safety, deferred dispositions, warrants, extensions, jail bond outs, posting of bonds, filing motions and others as appropriate to criminal and administrative case types.
• →Updates case files in the Court's case management system as contact is made with customers, judges, prosecutors, defense attorneys, witnesses and others.
• →Applies payments as appropriate, balances cash drawers, and prepares deposits of considerable amounts of money daily. Reviews financial information and applications to negotiate with customers to set-up payment plans to include weekly monitoring.
• →Coordinates with prosecutors and police officers their availability to schedule hearings, trials and appearances on dockets.
• →Prepares official court documents to prepare for court cases. Prepares cases for transfer to other courts as appropriate. Contacts defendants, prosecutors, defense attorneys, officers and others regarding court appearances and non-compliance issues. Researches names, addresses and telephone numbers of defendants using various databases to facilitate contact and case compliance.
• →Assists judge in courtroom, monitors and attends to juror needs, coordinate courtroom activity (including maintaining order).
• →Generates complaints (official charging instruments), prepares summons and subpoenas, and prepare paperwork such as defendants histories for use at appearance docket.
• →Monitors cases for compliance, process cases in accordance with legal requirements, and prepares documentation for judges and prosecutors, including warrant of arrest.
• →Compiles data/information, tracks and monitors for performance measures and/or reports;
• →Investigates and recommends resolution of procedural and operational problems.

• →None.

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of appropriate laws, policy or procedures dependent on circumstances.
• Knowledge of court proceedings.
• Knowledge of city practices, policy and procedures.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in using computers and related software.
• Skill in data analysis and problem solving.
• Ability to handle hostile or difficult customers.
• Ability to retain knowledge of historical laws and procedures.
• Ability to perform basic mathematical calculations.
• Ability to use document scanners and related software applications.
• Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy.
• Ability to establish and maintain good working relationships with other City employees and the public.
• Ability to exercise discretion in confidential matters.

• Graduation from an accredited high school or equivalent plus four (4) years of related experience;
• OR graduation with an associate’s degree plus from an accredited college or university, plus two (2) years of related experience.

• Experience handling monetary transactions (cash, credit card, checks, money orders, etc.).
•  Experience performing multiple tasks using multiple computer programs (such as: Word, Database systems and Excel).

• Detailed, complete Employment Application is required to help better evaluate the applicant’s qualifications – minimum and preferred as noted on the job posting. Incomplete applications will be disqualified.
• You must use “N/A” for fields that are not applicable.
• Employment history dates must include month and year.
• Verification of employment history dates on resume should match online Employment Application.
• Starting salary will be based on overall relevant experience from your employment application, not your resume or cover letter.
• Please note that Austin Municipal Court may close the job posting at any time after 7 days from the date of the initial advertisement.

This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and support activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services.

Important Note to Applicants:
Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

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• None.

Austin Municipal Court

6800 Burleson Road, Building 310, Suite 175, Austin TX 78744

$22.63 - $25.46 per hour

Please note schedule may include days, evenings, nights, weekends and/or holidays. Austin Municipal Court is a 24 hour, 7 days per week business operation. Schedule/location may change based upon business needs.

• Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

• Value and Innovation: Work in an environment where employees are valued, and innovation thrives.

• Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.

• Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.

• Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

• Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.

• Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

• Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.

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EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.