Onsite Associate II, Inventory & Material

Lab Support Associate – Order Management

Purpose of the role

This role ensures end‑to‑end continuity of laboratory operations by managing the complete ordering cycle as well as the physical reception of goods. By ensuring that materials are accurately ordered, tracked, delivered, received, and made available on time, the role directly supports critical scientific and pharmaceutical research activities. It reduces operational risks such as delays, stockouts, non‑compliant deliveries, or issues with product integrity and storage conditions. Through precise order flows, rigorous reception handling, and consistent documentation, the role contributes to reliable, efficient, and compliant supply processes aligned with UCB’s quality and safety standards.

Depending on the position, the scope may focus on chemistry‑related orders (chemicals, solvents, reagents) or on biological materials and laboratory consumables, while maintaining flexibility to support other categories as needed.

Main Mission:

Manage the entire order cycle for laboratories (pharma), from entry to invoicing, including physical receipt of goods.

Key Responsibilities:

• Enter orders (biological, consumables, chemicals) in SAP/Ariba as needed and provide backup when necessary.

• Monitor orders with suppliers and track delivery dates.

• Handle discrepancies (invoicing, quantity errors) and coordinate with finance.

• Receive goods, check storage conditions, and ensure proper distribution.

Note: This list is not exhaustive and may evolve based on operational needs.

Required Skills:

• Knowledge of SAP/Ariba, MS Office (Excel).

• Strong organizational skills and attention to detail.

• Clear communication (French and English required).

• Ability to comply with quality and safety procedures.

Soft Skills:

• Dynamic, proactive, customer-oriented.

• Team spirit and flexibility.

• Adaptability and service mindset.

Note:

This position is on-site and requires flexibility to provide backup for colleagues when needed.

The associate will primarily be responsible for order management and reception but may also support scanning and replenishment activities when necessary to ensure operational continuity.

This concerns a full-time position based on the site of our customer, UCB Pharma, in Braine-l’Alleud. You will work from Monday to Friday.

Interested? Don’t hesitate to apply and we might be welcoming you into our team very soon!

#LI-Onsite

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Avantor is proud to be an equal opportunity employer.

We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at recruiting@avantorsciences.com and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

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