Associate – Purchasing

The Associate -Purchasing serves as an extension of BW Paper Systems Supply Chain / Buying team, providing day-to-day purchasing transactional support to the buying and supply chain team to manage the deliverables related to US plant manufacturing requirements.  

This role is responsible for executing purchase order administration, order acknowledgement / confirmation management, purchase order milestones tracking to identify & report risks / exceptions, ERP/system updates, documentations & record keeping, data analysis & MIS reporting to support US based buying team and manufacturing operations.

This position will be based out of BW GCC Chennai office and shall operate under the direct functional supervision of BW Paper Systems US Supply chain / Buying team. 

Administratively, this role will report to GCC Chennai Sourcing / Supply Chain Organization.

The ideal candidate must have very good communication & interpersonal proficiency, possess procurement software / ERP tools knowledge, proficient in spread sheet usage & data analysis, diligent in documentations & record keeping, execute tasks with brisk pace, prompt in communication / correspondence and manage large volumes of purchase transactions.  coordinating closely with business divisions / sites supply chain and buying team, India GCC Sourcing/Supply Chain team

·        Purchase Order Administration

o   Create, release and maintain purchase orders in the ERP system.

o   Process PO changes, revisions, cancellations and amendments.

o   Verify pricing, lead times, quantities and supplier confirmations.

o   Ensure purchase orders comply with established purchasing procedures.

o   Maintain accurate purchasing records and documentation.

• Order Acknowledgement / Confirmation Management

o   Obtain & update supplier order acknowledgements and delivery commitments.

• Updating of procurement attributes in ERP / Systems
• Purchase order exceptions management

o   Coordinate with Supply chain teams on PO amendments

o   Support implementation of Engineering changes/Drawing revisions upon Open POs.

• Purchase order milestones tracking & risk reporting to US supply chain team

o   Maintain open-order reports and expedite dashboards.

o   Proactively monitor open purchase orders and past dues, dues

o   Monitor supplier on-time delivery performance.

o   Track critical-path materials & schedule risks for active projects and production orders.

o   Escalate delivery concerns before they affect production or customer commitments.

o   Coordinate shipment status updates and expected delivery dates.

o   Drive closure of action items related to delivery performance.

·        Data Analysis

·        Documentations & Record Keeping - Prompt & Accurate

·        MIS reports / As per defined timelines

·        Promptly manage day to day communication / correspondence with Global Supply Chain team

·        Participate in material availability reviews, procurement / supply chain meetings of global team

• Bachelor’s Degree in Engineering / Supply Chain Management / Operations Managements

• 3-5 years in Procurement Operations (Purchasing / Buying)
• Exposure in Procurement ERPs such as XA, SAP, Oracle, Infor, JD Edwards or similar
• Exposure to mechanical and electrical purchased components
• Strong understanding on supply chain functions (procurement and manufacturing operations)
• Experience in collaborating with global stakeholders / US based operations remotely.

• Strong communication proficiency
• Good interpersonal skills
• Procurement software / ERP tools knowledge and user exposure
• Promptness in executing daily tasks diligently, accurately & provide routine updates to global team

• Spreadsheets usage, attention to details and data analysis
• Problem solving ability

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