Logistics Co-ordinator

GENERAL PURPOSE

To co-ordinate new equipment projects for national and international shipping to customers.

The role involves the Aftermarket sales shipment handling with the Aftermarket Sales Co-Ordinator for preparation, documentation and transactional requirements in the system.

The role encompasses all elements of customer shipments including internal discussions, product expediting, supplier co-ordination for packing and loading, consumable management, all required documentation and organisation/communication with shipping agents.

In parallel with general tasks, there is also a necessity to be involved with improvement projects for the Supply Chain team and Logistics functions.

RESPONSIBILITIES

• Facilitate the shipping of projects from one destination to another

• Co-ordinating and taking part in the loading of shipments with fork lift truck drivers

• Load preparation with fork lift truck drivers

• Orchestrate deliveries to meet customer demand to an internal ‘on time in full’ delivery target

• Liaising and management of packing and crating requirements, internal and external communication

• Organising shipment collections

• Internal communications for shipment of projects such as Production, Finance and any other department supporting the shipping process

• Administrative requirements in the system including photographs and the use of Infor XA, OneNote and Microsoft applications (e.g. Excel and Dynamics 365)

• Creation and maintenance of project folders for Logistics information

• Storage of projects prior to shipment and optimisation of space/capacity

• Consumable management for Logistics requirements

• New equipment identification tagging and checks

• Creation of documents for use on project content checks and shipment inclusive of packing lists and commercial invoice

• Take steps to avoid additional shipment of project content (i.e. missed items in the original shipment)

• Documenting shipment information such as photographs and paperwork per project

• Volumetric analysis and expectations for shipment requirements i.e container volume per project

• Process reviews to streamline the shipping and transportation processes

• Documentation and customer communication for Aftermarket sales orders

• Shipment bookings for Aftermarket sales orders

• Checks and compliance to the required country legislation for all documentation – projects and Aftermarket sales orders

• Purchase orders and transactions within Infor XA and AS400 in a timely manner for projects and Aftermarket sales orders

• Support to the team

• Any other task that is required to fulfil the duties within the Logistics and Supply Chain function

MINIMUM QUALIFICATIONS

• Good level of English and Maths
• Fully conversant with Microsoft applications particularly Dynamics 365, OneNote and Excel
• Computer literate

• Logistics experience is critical, 3+ years
• Experience in Supply Chain
• Project shipments would be ideal although not essential

• Great communication skills
• Excellent ability for organisation and managing a changing workload
• Good at working within a team
• Time management skills
• Ability to prioritise
• Good with systems and Microsoft applications (particularly Excel)

• Flexibility to work within a fast-paced environment with changing priorities

PREFERRED QUALIFICATIONS

COMPETENCIES

• undefined
• Self-confidence
• Problem solving
• Attention to detail
• Decision making
• Organisational skills

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