Materials Retriever/Porter

Job Title: Materials Retriever/Porter

Reporting To: Operational Management

Role Summary:

The Materials Retriever/Porter supports the efficient operation of digitisation and conservation activities through the safe handling, retrieval, transportation, and delivery of materials, supplies, equipment, and records to designated locations. The role also provides general operational support to the Digitisation and Conservation Sections, as well as other areas of the facility, as required.

Key Responsibilities:

• Load and offload delivery vehicles safely and efficiently.
• Retrieve, transport, and deliver supplies, equipment, materials, and records to designated sections and locations.
• Handle records and other materials carefully, ensuring that established procedures for their safe handling, movement, and storage are followed.
• Handle archival, historical, fragile, valuable, and confidential records and materials with care, following established handling, security, and preservation procedures and any specific instructions provided by the Digitisation and Conservation Sections to prevent damage, loss, or unauthorised access.
• Assist with the setup and breakdown of work areas, equipment, and facilities as required.
• Remove garbage and dispose of waste in accordance with established procedures.
• Respond promptly to requests for assistance from facility staff.
• Provide general operational support to the Digitisation and Conservation Sections and other departments as required.
• Maintain the confidentiality and security of sensitive, confidential, and privileged information encountered during the performance of duties.
• Maintain good housekeeping standards by keeping work areas clean, organised, and free of slip, trip, and other safety hazards.
• Store supplies and equipment in their designated locations and ensure that storage areas remain neat and orderly.
• Perform other duties, tasks, and special projects as assigned by management.

Performance Expectations:

The successful candidate is expected to:

• Follow established facility procedures, safety protocols, and confidentiality requirements.
• Demonstrate a positive attitude, willingness to learn, and a team-oriented approach.
• Communicate effectively and work cooperatively with colleagues across departments, including Security, Building Operations, Digitisation, and Conservation.
• Demonstrate effective time management and complete assigned tasks within established timeframes.
• Work independently when required and demonstrate the ability to follow instructions accurately.
• Complete assigned tasks in accordance with established standards and procedures.
• Demonstrate initiative, reliability, and a proactive approach to assigned responsibilities.
• Maintain a high level of attention to detail when handling, transporting, and storing supplies, equipment, and records.
• Demonstrate accountability, dependability, and a commitment to maintaining a safe and orderly working environment.

Education and/or Experience

• Previous experience in a porter, materials handling, custodial, warehouse, or similar role would be an asset.
• Experience handling records, archival materials, or sensitive documents would be an advantage.

Technical Skills and Competencies

• Basic proficiency in the use of workplace technology and equipment.
• Proficiency in spoken and written English.
• Basic working knowledge of Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint.
• Effective verbal and written communication skills.
• Good interpersonal and customer service skills.
• Ability to safely operate the tools and equipment necessary to perform the essential functions of the position, subject to appropriate training and authorisation.

Physical Demands

The physical demands described below are representative of those that must be met by an employee to perform the essential functions of the position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

• Ability to stand and walk for extended periods.
• Ability to lift (up to at least 50 lbs without assistance), carry, push, and pull materials, supplies, and equipment, within established safety limits and with assistance or mechanical aids where necessary.
• Ability to perform repetitive physical tasks associated with retrieving, moving, and storing materials.
• Ability to bend, reach, and undertake other physical activities required for the position.
• Ability to climb ladders where necessary and where appropriately trained and authorised, in accordance with established safety procedures.
• Ability to use the tools and equipment necessary to perform the essential functions of the position safely.