Youth Program Administrator

• →Establish operational standards, templates, procedures, calendars, and communications protocols across youth teams.

• →Design and implementing registration, eligibility, medical-clearance, safeguarding, and record-retention workflows. 

• →Reviewing and NWSL, US Soccer, Bay Collective, and Club requirements; identifying compliance risks; and recommending corrective action.

• →Develop and oversee compliance workflows; audit records; assess and address documentation risks. 

• →Maintain accurate, up-to-date player records and databases.

• →Serve as the point of contact for families regarding required forms and deadlines.

• →Manage unusual or escalated family/player issues

• Establish travel standards, manage vendor relationships and budget, approve itineraries and oversee travel execution. 

• Track and manage travel budget for players including forecasting costs and recommending budget changes.

• Book and manage travel arrangements for players and staff, including flights, ground transportation, and hotel accommodations.

• Coordinate travel logistics for showcases, tournaments, and away matches.

• Communicate itineraries and logistics clearly to players, families, and staff.

• Build and maintain training, matYouth ch, and event schedules across youth teams.

• Coordinate field/facility bookings and resolve scheduling conflicts.

• Advise the development and drive the execution of program events, showcases, and team activities.

• Create communication protocols and oversee timely and accurate implementation across teams.

• Lead cross-functional planning with coaching, finance, facilities, HR and other departments

• Work closely with coaching staff to align logistics with program needs.

• Act as a liaison between families, players, and Bay FC staff on administrative matters.

• Support the Head of Youth Development with general administrative tasks as needed.

• Other duties as assigned

• Acts with humility and puts the team first, prioritizing tasks and decisions based on team and organizational needs.

• Collaborates across departments to improve workflows, engaging in healthy conflict resolution and supporting teammates through challenges or mistakes.

• Seeks feedback and takes initiative, completing projects independently and asking for help when needed.

• Lives out The Bay Way consistently, demonstrating alignment in day-to-day situations and identifying new opportunities that support the club's needs.

Qualifications 

• 2+ years of experience in an administrative, operations, or coordinator role, preferably in youth sports or athletics

• Strong organizational skills with the ability to manage multiple schedules and deadlines simultaneously

• Excellent written and verbal communication skills

• Proficiency with scheduling and database/spreadsheet tools

• Detail-oriented with strong follow-through on documentation and compliance

• Comfortable working with families, players, and staff in a fast-paced environment

• Ability to travel as required

• Fluent in English; additional languages are an asset

Compensation: 
The anticipated salary range for this role starts at $70,000. Starting pay may vary based on a range of factors which can include experience, skills, and scope. 
 

Bay FC is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation, or any other characteristics protected by applicable federal, state or local laws.