Payroll Accounting Manager

United States·Oaklandmid

Finance & AccountingAccounting Manager

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Quick Summary

Key Responsibilities

Ensures compliance in all areas of payroll management, confidentiality, and security of employee information. Reconcile all liability accounts and employee pay, including leave accruals,

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Finance & AccountingAccounting Manager

Responsibilities

~2 min read

→Ensures compliance in all areas of payroll management, confidentiality, and security of employee information.
→Reconcile all liability accounts and employee pay, including leave accruals, in compliance with IRS requirements and Generally Accepted Accounting Principles in the United States (US GAAP) applicable to nonprofit organizations.
→Reconciliation of timesheets produced in CRM platform (Salesforce) and imported into payroll system (Paycom) to ensure accurate accounting for billing by funding sources / earning codes and accurate processing of payable time.
→Oversee day-to-day payroll functions and compliance, including but not limited to:
- →Processing payroll on a bi-weekly cycle;
- →Monitoring and ensuring accuracy of payroll accounting data inputs and outputs;
- →Ensuring compliance with current IRS, California EDD, and Legal Services Corporation (LSC) compliance requirements and reporting;
- →Ensuring consistency with US GAAP; and
- →Reconciling general ledger accounts to assure accuracy.
→Prepare payroll-related accounting and tax reports, with supporting records and reports, assessment requirements, graphics and charts as necessary.
→Maintain up-to-date knowledge and understanding of IRS, US GAAP, California EDD, California Wage and Hour laws, and BayLegal funding requirements, including Legal Services Corporation (LSC) compliance requirements and reporting.
→Lead on parts of the annual budget process, including preparation of personnel cost forecasts.
→Prepare personnel cost sections of individual grant budgets.
→Lead coordination with external auditor of BayLegal’s employee benefit retirement plan 401(k) Savings Plan audit.
→Assist in evaluating staff performance, professional development, and engaging in staff recruitment, hiring, and performance compliance.
→Fosters a work environment that supports high quality work and efficiency, team collaboration, and is free from harassment and discrimination.
→Engage in other tasks and projects that further BayLegal's mission and operations as a non-profit.

Requirements

~2 min read

Bachelor's degree in accounting, finance, or business administration (or 7+ years of equivalent experience without a degree) with increasing responsibility in accounting roles, including one year in a lead or supervisory role.
Minimum of 5 years of increasing responsibility in payroll performing payroll activities and reconciliations of payroll accounts with 2+ years accounting experience for organizations with 50+ employees in a union setting.
- Experience working in a non-profit preferred but not required.
Commitment to complying with all state and federal accounting professional ethics rules, including and not limited to the California Accounting Act, BayLegal funding requirements, and firm standards, policies, and practices.
Current proficiency and ability to improve proficiency in technological equipment, hardware, and software necessary to perform duties of the position. Software and platform experience required for this position include, but is not limited to:
- 2 years of experience with Paycom, or similar payroll platform such as ADP, Paylocity, UltiPro, etc.
- 3 years of experience with MIP or similar accounting platform used by nonprofits or government organizations.
- Highly proficient in Microsoft Office with a strong understanding of Excel and Word.
Experienced in accounting and payroll duties such as:
- Implementing principles and practices of payroll accounting including auditing, budgeting, and computerized payroll accounting reports.
- Complying with Generally Accepted Accounting Principles in the United States (US GAAP) applicable to nonprofit organizations.
- Preparing accounting reports and analyses, including statistical and financial analysis, and financial and payroll account analysis reports.
- Reading, interpreting, and explaining finance accounting and payroll rules, regulations, policies, and procedures.
- Tracking and adhering to strict timelines to ensure timely performance and meeting of all deadlines.
- Familiarity with IRS, California EDD, and California Wage and Hour laws and requirements.
Additional Required Skills:
- Humility in working with colleagues, vendors, and individuals of all identities, experiences, and perspectives.
- Skilled in maintaining high-level organization, accurate calendaring and adherence of deadlines, and detailed record keeping, with an emphasis on electronic processes.
- Supervising, evaluating, and engaging in professional development of personnel.
- Ability to work independently with minimal direction with a superior sense of ownership, while also working collaboratively with the Finance team to ensure timely performance and meeting of deadlines.
- Strong and effective verbal and written communication skills.
- Proactive problem-solver with a strong attention to detail.

What We Offer

~2 min read

Work Environment: This position is primarily sedentary. When in the office, the applicant can expect to be working at a desk in a temperature-controlled office, in a modular space or individual office. The noise level in the work environment is usually moderate.

Physical Activity: BayLegal provides this list for transparency of the physical activity that may be required for this position. BayLegal is committed to being a workplace that supports applicants and employees with disabilities. Applicants and employees may request reasonable accommodation, and BayLegal will engage in an interactive process.

Physical activity while performing duties of the job include occasionally being required to sit for prolonged periods; be ambulatory; travel; use hands to type; feel objects, operate tools and/or controls; reach with hands and arms; talk and hear. An employee may occasionally lift and/or move up to 10 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Applications: BayLegal is an Equal Opportunity Employer. Recruitment, placement and promotions are conducted without regard to an individual's race, color, religion, sex, national origin, age, disability status, veteran status or sexual orientation, or any other classification protected by Federal, State, and local laws & ordinances.

We will consider qualified candidates with a criminal history pursuant to the California Fair Chance Act, Federal and local laws. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if BayLegal is is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding your conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Right's Department Fair Chance Act webpage.

All qualified applicants are encouraged to apply. Reasonable accommodations are available upon request. Applications will be reviewed on a rolling basis until the position is filled.

Location & Eligibility

Where is the job

Oakland, United States

On-site at the office

Who can apply

About this job

Pay per year: $123,000–$145,000 a year; 1% below the $135,000 median for Accounting Manager jobs on Jobera (141 salaries).
Who can apply: United States
Posted: 1 day ago
Employer: has 5 open jobs on Jobera.