Student Life Coordinator

Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world.

Our Student Life Office Coordinator is at the heart of a team committed to creating a welcoming, supportive, and life-changing experience for Bethel students.

Bethel’s mission is to educate and equip students to lead lives of impact through transformative academics in a Christ-centered community. Bethel’s employee community plays a central role in developing our students as whole and holy persons. To carry out this mission, Bethel uses the foundation of our guiding documents, the Affirmation of Faith, Community Covenant, and Key Policies. Bethel expects all employees to actively participate in creating our Christ-centered community by agreeing with and abiding by our core beliefs in the Affirmation of Faith and supporting all other beliefs as Biblical, responsible, and thoughtful approaches while avoiding dissension and divisiveness. Employees teach and mentor students and help one another uphold our Community Covenant commitments.  As a result of these expectations, all University employees act as ministers of the gospel of Jesus Christ by actively partnering with the University to carry out its mission and foster Bethel’s Christ-centered covenant community.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. 

• Coordinate daily administrative operations for Student Life leadership, including managing shared email inboxes, calendars, voicemail, office correspondence, room reservations, and office resources.
• Maintain office supplies and materials for the Student Life Suite, The Underground, and the Cultural Connections Center (CCC).
• Coordinate staff meetings, appreciation events, student employee activities, and other initiatives that contribute to a positive and collaborative office culture.
• Staff the front desk.

• Maintains and organizes the common spaces, such as the office waiting room, meeting room, work area, kitchen, and storage space.
• Manage key Student Life administrative processes, including departmental webpages, co-curricular transcripts, on-call schedules, study abroad approvals, and Student Handbook updates.
• Complete monthly business expense reconciliations for Student Life leaders and provide budget tracking, reporting, and administrative support to the Associate Vice President as needed.
• Continuously identify opportunities to improve office workflows and administrative efficiency.

• Recruit, hire, train, schedule, supervise, and coach student employees who staff the Student Life front desk.
• Foster an engaging and supportive work environment while ensuring consistent customer service, accurate timekeeping, and dependable office coverage.
• Oversees front desk initiatives, including front desk services, themed student events, and student worker appreciation.

• Provide administrative support to the Campus Ministries team by managing shared inboxes and voicemail, coordinating room reservations, maintaining office supplies and materials, and assisting with departmental operations that support ministry programming and student engagement.
• Process payment requests, vendor payments, student timecard support, expense reconciliations, and coordinate accounts receivable documentation with the Business Office and University Advancement.

•  Assist with Residence Life operations, including housing assignments, meal plan changes, housing exemptions, key management processes, and monitoring shared departmental inboxes to ensure timely responses and accurate documentation.

o   High school diploma - required

o   1 year of office support or administrative assistant experience - required

o   3 years of office experience with a high level of responsibility - preferred.

• Ability to welcome people warmly, show genuine interest and hospitality toward students and others, and interact in a professional manner with all students, faculty, staff, and the public, providing the highest level of customer service.
• Demonstrated ability to prioritize, coordinate, and complete multiple tasks and projects timely in a fast-paced environment while maintaining organization, focus, and professionalism amid frequent interruptions and competing demands.
• Strong computer skills in Microsoft Office (Outlook, Word, Excel).
• Ability to learn website publishing/editing.
• Must have the ability to handle emergency/crisis calls and situations quickly, confidentially, and calmly using office guidelines.
• Effective oral and written communication skills with an understanding of how to present departmental philosophy and procedures.
• Ability to hire, train, and schedule student employees, while managing and approving their timecards.

This job operates in a professional office environment. This role routinely uses standard office equipment such as desktop and/or laptop computers, photocopiers and smartphones.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. The job requires extended periods of sitting and traversing the Bethel Campus on a regular basis. Reasonable accommodations may be made to ensure people are able to perform the essential functions.

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.

Typically, days and hours of work are Monday through Friday, with the expectation to work specific schedules and hours as identified and communicated by management. On a rare occasion evening or weekend work may be required as job duties demand. This is a 40 hour per week, 12 months per year position.