AEC Proposal Coordinator

About Bodwé Group Companies

Bodwé is the Professional Services Group of Mno-Bmadsen, the investment enterprise and a wholly owned instrumentality of the Pokagon Band of Potawatomi. We are architects, planners, consultants, designers, engineers, scientists, and federal contractors, committed to growing the economy and legacy of the Pokagon Band and supporting its more than 6,000 citizens. We provide value by integrating expertise across the natural and built environment lifecycle—from pre-development and planning to design, procurement, construction, and operations. By integrating expertise across architecture, engineering, construction, and facility management, we deliver holistic, end-to-end solutions that drive efficiency and deliver distinctive outcomes.

• →Manage the full proposal lifecycle from kickoff to submittal.
• →Track deadlines, requirements, and deliverables to ensure a compliant response.
• →Develop and manage the proposal schedule and assignments.

• Closely analyze solicitation documents; identify compliance requirements, evaluation criteria, forms, certifications, and submission standards.
• Create compliance matrices to ensure all instructions are met.
• Work with technical teams to ensure content aligns with client’s standards.
• Closely analyze solicitation documents; identify compliance requirements, evaluation criteria, forms, certifications, and submission standards.
• Create compliance matrices to ensure all instructions are met.
• Work with technical teams to ensure content aligns with client’s standards.

• Conducting both external and internal client research, including reviewing the client’s background as well as our firm’s past work and project history with the client.
• Collaborate with Capture Director, Market Leaders, and leadership to identify and implement win strategy, differentiators, and value propositions.
• Shape the narrative to align with client needs, pain points, and evaluation scoring.
• Promote consistency and strategic messaging across all sections and team members.

• Work with technical staff to gather technical content.
• Facilitate kickoff meetings, color reviews, quality checks, and compliance checks.
• Manage and customize resumes, project descriptions, and org charts.
• Draft nontechnical sections such as cover letters, firm overview, project sheets, etc.
• Edit and improve technical content for clarity, persuasiveness, and readability.
• Ensure tone, structure, and style align with the Bodwé’s brand and client expectations.

• Work with graphics or independently to produce graphics, infographics, org charts, and tables that clearly communicate key messages.
• Follow branding guidelines and ensure consistent formatting.
• Prepare final production files, ensuring print and digital versions meet client’s and Bodwé’s specifications. 

• Lead color reviews and incorporate feedback.
• Conduct final compliance checks and ensure all forms, certifications, and attachments are complete.
• Manage printing, packaging, and electronic upload submissions.

• Coordinate with partners, and subs in obtaining non-fee and non-technical collateral necessary for submission.
• Ensure all stakeholders understand deadlines, required inputs, and responsibilities.
• Monitor communications from the client for addenda or updates.

• Assist in capture planning and research prior to the RFP release.
• Prepare materials for interviews, shortlist presentations, and debriefs.

Native American Hiring Preference

Our parent company, Mno-Bmadsen, prefers to hire Pokagon citizens who are qualified and suitable for available positions. For purposes of this section, “qualified” means that the applicant meets the technical and experiential needs for employment; and “suitable” means that the candidate appears to be the best fit considering present circumstances and conditions. Targeted preference is in the following order:

• First, to qualified Pokagon Band citizens; and
• Second, to qualified spouses and qualified custodial parents; and
• Third, to other qualified Native Americans; and
• Fourth, to all other qualified applicants

Any determinations as to the applicability of the Pokagon hiring preference are at the discretion of each Company President.

Buildings Services

TBD Upon Hire

Exempt

40

Remote or Hybrid (Location Dependent)

AEC Proposal Director

No

Up to 5%

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