Event Planner

FastTrax Entertainment & HeadPinz Entertainment Centers | Southwest Florida

• →Respond to incoming event inquiries by phone, email, website submissions, and other lead sources
• →Qualify leads, recommend event packages, and guide clients through the booking process
• →Conduct outbound prospecting through calls, emails, networking events, local business visits, and community engagement
• →Build relationships with businesses, schools, nonprofit organizations, sports teams, youth groups, and community partners
• →Maintain an organized pipeline of leads, opportunities, follow-ups, and booked events in the CRM
• →Conduct on-site venue tours and off-site presentations
• →Create customized proposals based on client needs, group size, budget, and event goals
• →Negotiate event details and close group sales opportunities
• →Coordinate contracts, deposits, event timelines, menus, activities, and special requests
• →Communicate event details with operations, food and beverage, and management teams
• →Attend select events to support execution and maintain strong client relationships
• →Follow up after events to collect feedback and generate repeat business
• →Meet or exceed monthly booking and revenue goals

• Two or more years of sales, hospitality, event planning, or business development experience preferred
• Strong relationship-building, negotiation, and closing skills
• Comfortable handling both inbound leads and outbound prospecting
• Self-motivated with the ability to manage time and responsibilities independently
• Excellent written, verbal, and presentation skills
• Highly organized with the ability to manage multiple clients, events, and deadlines
• Comfortable using CRM systems, email, phone outreach, and proposal tools
• Flexible schedule with availability for select evenings, weekends, holidays, and events

If you enjoy building relationships, creating memorable experiences, and turning conversations into booked events, we want to meet you.