Operations Accountant

Job Summary: Our Parner company is looking for an Operations Accountant. The Operations Accountant is responsible for supporting the day-to-day accounting operations within the organization. This includes verifying and reconciling expenses, managing stock and product costing, preparing reports, and ensuring accurate data entry into the system. The role also includes overseeing the importation process, maintaining accurate records. Key Responsibilities: Monthly Expense Verification & Cashbook Reports: Verify and check monthly expenses against the company’s records and prepare the monthly cashbook report for management review. Daily Reconciliations: Perform daily reconciliations of MPESA transactions, bank deposits, and cash deposits to ensure accurate financial records. Stock Takes & POS Posting / Management: Conduct regular stock takes and ensure all stock data is accurately recorded in the Point of Sale (POS) system. Prepare monthly stock valuation reports and perform stock reconciliation to ensure consistency between physical stock levels and system records. Ensure all stock, as well as transfers to outlets, are accurately posted in the POS system. Generate monthly POS reports, including profit reports and customer listings, to provide insight into performance and sales data. Supplier Payment Sheet Management: Update the suppliers’ payment sheet, ensuring it is accurate and up to date, and send it to the Accounts department for further processing. Costing of Local Product Purchases: Calculate and update the cost of locally purchased products, ensuring accurate data is available for financial reporting. Product Receipt Verification: Verify that all products have been received as reported, and ensure they are properly allocated in the system. Importation payment preparation & Costing Verification: Ensure all imported products are properly logged in the POS system, with their updated costing and proper allocation. Prepare and manage all payments related to imported goods, ensuring timely processing and compliance with relevant financial procedures. Cost of Sales Generation: Calculate and generate monthly Cost of Sales (COS) from the POS system, ensuring the accuracy and completeness of data. VAT Reconciliation: Reconcile VAT on sales in both the POS system and Tally, ensuring the accuracy of tax reporting. Monthly Sales & Trading Reconciliation: Reconcile monthly sales data and trading figures to ensure the integrity of financial records and reporting. Shipment Insurance Applications: Apply for shipment insurance when required and ensure that proper insurance documentation is in place for imports. Import Payment Process: Oversee the import payment process, ensuring payments are made throughout the shipment process and all relevant documents are provided. Weekly Import Status Updates: Provide weekly status updates on imports to management, ensuring that key stakeholders are informed of shipment progress and any potential delays. Requirements Required Qualifications & Skills: Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. Professional accounting certification (e.g., ACCA, CPA) will be an added advantage. Experience:Minimum of 2-3 years of experience in accounting or operations finance roles Experience with POS systems and accounting software (Tally, QuickBooks, SAP, etc.) is highly desirable. Solid understanding of stock management processes. Skills: Strong attention to detail and accuracy. Excellent organizational and time management skills. Proficiency in Microsoft Excel and other Microsoft Office applications. Strong communication skills, both written and verbal. Ability to work independently and as part of a team in a fast-paced environment. Desired Attributes: Analytical mindset with the ability to interpret financial data and generate actionable insights. High level of integrity and reliability in managing financial data and sensitive information.