Accounting Operations Specialist

Who We Are:

For over 117 years and across four generations of family ownership, Brooks Construction Company, Inc. has stood for Family, Integrity, Respect, Safety, Teamwork, and Quality in the civil construction industry. Based in Fort Wayne, Indiana, with over 270 employees, Brooks Construction provides asphalt, concrete, earthwork, and pipe operations across northern Indiana and northwestern Ohio using best practices and innovative techniques to give our customers a quality product.

Job Summary

Brooks Construction is seeking a detail-oriented and experienced Accounting Operations Specialist to support and enhance the company's accounts payable and accounts receivable functions. This role is responsible for executing and overseeing day-to-day AP and AR operations, supporting month-end close activities, maintaining accurate financial records, and ensuring strong internal controls.

The position plays a key role in maintaining efficient financial operations by collaborating with internal departments and external partners, improving processes, and ensuring timely and accurate financial transactions.

Essential Job Duties/Responsibilities

• Reviews, processes, and ensures proper coding and approval routing of all job cost, general, and administrative invoices.
• Executes weekly check runs through check and electronic payments.
• Monitors subcontract compliance and payment requirements prior to release of funds.
• Reconciles vendor statements, investigates discrepancies, and resolves issues in a timely manner.
• Maintains accurate and organized vendor files and documentation in accordance with company policy and accounting standards.
• Performs cash application and ensures accurate posting of customer payments.
• Manages collections process, including monitoring aging reports and conducting collection outreach.
• Supports billing processes and provides backup for invoicing and subcontract billing as needed.
• Assists in monitoring customer accounts and resolving payment discrepancies.
• Maintains and reconciles general ledger accounts related to AP and AR.
• Supports financial reporting by preparing schedules and documentation as needed.
• Assists with audit preparation, including compiling and organizing required workpapers.
• Ensures adherence to internal controls, company policies, and accounting best practices.
• Identifies and prevents duplicate or erroneous payments and ensures accuracy of financial data.
• Maintains compliance with regulatory requirements and company financial procedures.
• Identifies opportunities to improve efficiency, accuracy, and automation within AP/AR processes.
• Assists in implementing process improvements and system enhancements.
• Supports accounting system maintenance, including troubleshooting and data integrity.
• Maintains and updates accounting procedures and documentation.
• Communicates effectively with internal teams including Project Managers, Superintendents, Operations, and Leadership.
• Partners with vendors and customers to resolve issues and maintain strong professional relationships.

Other Duties/Responsibilities

• Assists others in department as needed.
• Provides backup support for other accounting functions as needed.
• Performs other related duties as assigned.

Required Skills and Abilities

• Strong understanding of accounts payable, accounts receivable, and general accounting principles.
• Excellent analytical and problem-solving skills with high attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong organizational skills and ability to maintain accurate financial records.
• Effective communication skills with the ability to work cross-functionally across all levels of the organization.
• Demonstrated ability to identify issues, propose solutions, and improve processes.
• High level of integrity and ability to maintain confidentiality of financial information.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience working with accounting or ERP systems.
• Self-motivated with the ability to work independently and as part of a team.

Education and Experience

• High School Diploma or GED required, Associate degree in Accounting, Finance, or related field preferred.
• Minimum of 5 years of professional accounting experience, including AP and AR functions.
• Experience in construction or related industry preferred.
• Equivalent combination of education and experience may be considered.

Physical Requirements

• Prolonged periods of sitting and working at a computer workstation.
• Frequent use of hands and fingers for typing, data entry, and operating office equipment.
• Occasional standing, walking, bending, or reaching within the office environment.
• Ability to lift and carry up to 15 pounds occasionally (e.g., files, office supplies).

Working Environment

• Primarily office-based work environment with minimal exposure to physical hazards.
• Regular interaction with internal departments external partners (e.g., vendors, customers).
• Work is typically performed during standard business hours; however, additional hours may be required during peak periods such as month-end close, audits, or high-volume accounting cycles.
• Fast-paced environment requiring the ability to manage multiple priorities, meet deadlines, and adapt to changing business needs.
• Use of standard office equipment including computers, phones, copiers, and accounting systems.

Supervisory Responsibilities

• None

How to Apply:

Online: Visit www.brooks1st.com/jobs to access our online Employment Application by clicking "View Open Positions and Apply Now!". Please include a resume if you have one.

Why Join Brooks Construction?

At Brooks Construction Company, we believe in building more than roads-we build careers, communities, and a legacy of excellence. Based in Fort Wayne, Indiana, with over 270 employees, Brooks Construction provides asphalt, concrete, earthwork, and pipe operations across northern Indiana and northwestern Ohio using best practices and innovative techniques to give our customers a quality product.

Our team-based approach ensures that every employee has the opportunity to make a meaningful impact. Whether you're starting your career or bringing years of experience, you'll find a supportive environment that values your contributions and fosters professional growth. ​

What We Offer – Non-Union Positions:

At Brooks Construction Company, we are proud to provide our employees with exceptional benefits that support their health, financial security, and overall well-being.​

Competitive Compensation:

• Competitive pay

Comprehensive Benefits:

• Health Insurance - We pay 100% of the premium for you
• Dental and Vision Insurance available
• Health Savings Accounts – We make contributions on your behalf
• Flexible Spending Accounts
• Paid Vacation and Holidays
• Employee Assistance Program
• Telehealth Services

Retirement & Financial Security:

• 401K Plan – We contribute a portion of your 401K for you
• Short-Term Disability, Long-Term Disability and Life Insurance

Career Development:

• Access to training programs and advancement opportunities
• Tuition reimbursement program​

Join us in shaping the infrastructure of northern Indiana and northwestern Ohio. Be part of a team where ordinary people do things extraordinarily well. ​