5d ago

Junior MRV Accounting Officer

Kenya·Nairobientry

Other

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Quick Summary

Key Responsibilities

This is a support role assisting the MRV Accounting Officer with:1. Payments & Expense Management • Prepare and process daily field allowances for enumerators,

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About the Role

~2 min read

The Junior MRV Accounting Officer will support the financial operations of the MRV team by ensuring accurate processing of payments, reconciliations, budgeting, payroll support, compliance, and financial record management. The role will work closely with Country MRV Coordinators, Finance, HR, vendors, and contractors to ensure smooth financial administration and effective project support. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:
This is a support role assisting the MRV Accounting Officer with:
1. Payments & Expense Management

• Prepare and process daily field allowances for enumerators, including electronic funds transfers
and international payments.
• Ensure timely preparation and submission of Payment Request Forms (PRFs).
• Verify payment requests for compliance with company policies and maintain proper
documentation.
• Ensure accurate and timely payments to vendors, suppliers, contractors, and employees.
• Investigate and resolve discrepancies between PRFs, invoices, and expense forms.
• Maintain updated records of all payment transactions and support proof of payment.

2. Reconciliations
• Perform timely reconciliations of all payments and prepare reconciliation reports for approval.
• Reconcile departmental expense claims and PRFs before submission to Finance.
3. Compliance & Audit
• Ensure adherence to internal controls and financial policies.
• Maintain proper financial documentation for audit and compliance requirements.
• Support development and documentation of improved financial processes and internal controls
for MRV.
4. Project & HR/Finance Support
• Work with Country MRV Coordinators to prepare payrolls for MRV casuals and contractors.
• Obtain and maintain HR documentation for MRV casuals and contractors.
• Support MRV project teams with ad hoc operational and coordination tasks.
• Liaise with Finance to ensure timely disbursement of project funds and supplier payments.
5. Budgeting
• Liaise with the MRV team to obtain monthly budgets.
• Review submitted budgets for accuracy and completeness.
• Consolidate budgets for management review.
6. Cash Sheet Management
• Liaise with the MRV team to establish weekly fund requirements.
• Update the cash sheet on a weekly basis.
• Share the cash sheet with Finance in a timely manner.

Strong understanding of accounting principles and financial processes.
Proficiency in Microsoft Excel, including reconciliations, reporting, and budget tracking.
High attention to detail and accuracy in financial record keeping.
Strong organizational and time-management skills.
Ability to handle confidential financial and employee information with discretion.
Excellent analytical and problem-solving abilities.
Strong communication and stakeholder management skills.
Ability to work independently while collaborating effectively with cross-functional teams.
Experience working with ERP systems, accounting software, or financial management tools is an advantage.