Procurement Support Specialist

Salary range: $50,000-65,000, depending upon experience

• →Source and purchase medical supplies, equipment, pharmaceuticals, aesthetic injectables, skincare products, and other necessary items
• →Maintain working knowledge of aesthetic products and services, including neuromodulators, dermal fillers, energy-based devices, and professional skincare lines
• →Utilize and maintain expertise in the Procure to Pay system
• →Establish and maintain strong supplier relationships with medical, pharmaceutical, and aesthetic vendors, negotiating favorable terms and pricing
• →Address supplier and product-related issues, including delays, product recalls, cold-chain concerns, and quality issues
• →Implement new procurement systems and processes
• →Promote a culture of procurement accuracy and process compliance
• →Assist in reconciling and expediting orders as needed
• →Collaborate with Operations Support to ensure the procurement system is compliant with electronic medical records (EMR) and other integrated systems, including ModMed/EMA
• →Track orders and investigate vendor-related problems
• →Develop procurement KPIs and exception-based reporting to ensure accurate procurement information
• →Monitor aesthetic product expiration, usage trends, and inventory levels to minimize waste and optimize ordering cycles
• →Support monthly and annual KPI reporting and non-labor expense management initiatives
• →Stay current on new aesthetic products, devices, and industry trends to inform procurement decisions
• →Perform other duties as assigned

• Prolonged periods of sitting at a desk and working on a computer
• Ability to lift up to 15 pounds as needed

• Strong collaboration skills with sound judgment and decision-making abilities
• Familiarity with medical aesthetic products, services, and key vendors preferred
• Exceptional attention to detail and accuracy, particularly around product specifications and expiration management
• Ability to effectively prioritize tasks in a fast-paced, multi-location environment
• High level of integrity and professionalism
• Proficiency in spreadsheets and data analysis
• Adaptability to changing business needs and evolving product portfolios
• Excellent verbal and written communication skills
• Understanding of risk management principles, including cold-chain and controlled substance compliance
• Strong time management skills

• 2+ years of experience in inventory management strongly preferred; experience in a dermatology, medical spa, or aesthetic practice setting strongly preferred
• Familiarity with aesthetic injectables, devices, and professional skincare product lines a plus
• Experience with Coupa or similar Procure to Pay platforms a plus; familiarity with ModMed/EMA or other electronic medical records systems a plus
• Proficiency in Microsoft Office applications (Word, Excel, Outlook)