Events Manager

Imagine spending your workday surrounded by beautiful vineyard landscapes, exceptional wines, inspired cuisine, and some of life's most memorable celebrations.

At Amaterra Winery, we believe exceptional hospitality is about more than great food and wine. It's about bringing people together, creating meaningful connections, and delivering experiences that guests remember long after their visit.

Located in Portland's scenic West Hills, Amaterra offers a distinctive setting for weddings, private celebrations, corporate gatherings, and unforgettable culinary and wine experiences.

We're looking for a passionate, organized, and hospitality-driven Event Manager to join our growing team and help bring these experiences to life.

If you love creating memorable moments, thrive in a collaborative environment, and take pride in the details that make an event exceptional, we'd love to meet you.

As Event Manager, you'll play a key role in delivering the exceptional experiences that define Amaterra.

From intimate private dinners to elaborate weddings and corporate celebrations, you'll guide clients through the planning process and work closely with our culinary, service, and events teams to bring their vision to life.

You'll take ownership of events following the initial booking and contract process, serving as the primary planning contact and ensuring a seamless transition from concept to execution.

This is an opportunity to combine your creativity, organizational talents, and passion for hospitality in a beautiful, dynamic, and collaborative environment.

• An inspiring workplace: Work in a beautiful winery setting surrounded by wine, culinary experiences, and celebrations.
• Meaningful work: Help create weddings, milestone celebrations, and gatherings that become lasting memories.
• A collaborative culture: Work alongside talented culinary, wine, sales, and hospitality professionals.
• Room to grow: Join an evolving hospitality organization with opportunities to develop your skills and contribute to a growing events program.
• Competitive compensation: Hourly pay plus an opportunity to earn team-based bonuses.
• Employee benefits: Health and wellness benefits, paid time off, and dining and wine discounts in accordance with company policies.

• Serve as the primary planning contact for clients following event booking and contract execution.
• Build relationships with clients, understand their vision, and help create exceptional, personalized experiences.
• Coordinate weddings, corporate gatherings, private celebrations, wine experiences, and other special events.
• Partner with our culinary and hospitality teams to develop menus, tastings, event layouts, and customized experiences.
• Ensure every detail reflects Amaterra's commitment to thoughtful, elevated hospitality.

• Manage event planning from contract handoff through successful execution.
• Develop detailed event timelines, floor plans, rehearsal schedules, and Banquet Event Orders (BEOs).
• Coordinate with outside vendors, including florists, entertainment, rentals, and audiovisual providers.
• Collaborate with culinary and operations teams to ensure clear communication and flawless event preparation.
• Finalize guest counts, menus, event details, and operational requirements in advance of each event.
• Maintain accurate event schedules, planning records, and communication throughout the process.
• Support on-site event execution as needed to ensure an exceptional guest experience.

• Deliver responsive, professional, and personalized communication throughout the planning process.
• Identify opportunities to enhance guest experiences through thoughtful upgrades and additional services.
• Collaborate with our sales team to encourage repeat business, referrals, and future event opportunities.
• Prepare event invoices, coordinate deposits and final payments, and maintain accurate event records.
• Manage event details and close-out procedures within Tripleseat.
• Contribute ideas and recommendations to continuously improve our events program and guest experience.

• Minimum 2 years of event planning or coordination experience in a hotel, restaurant, winery, event venue, or similar hospitality setting.
• Experience developing event timelines, floor plans, and Banquet Event Orders.
• Exceptional organizational skills and the ability to manage multiple events and priorities simultaneously.
• Strong written and verbal communication skills with a commitment to responsive client service.
• Confidence coordinating with vendors, clients, and cross-functional hospitality teams.
• Experience with event billing, deposits, invoicing, and payment coordination.
• Flexibility to work occasional evenings and weekends based on event schedules.
• Must be at least 21 years of age.

We're looking for someone who genuinely enjoys hospitality, takes pride in their work, and understands that exceptional events are built on both creativity and attention to detail.

• Familiarity with Tripleseat or comparable event management software.
• Experience with Toast or Commerce7.
• Wedding planning or luxury event coordination experience.
• Knowledge of wine, food, and beverage service.
• Wine education or certification is a plus, but not required.