Design Process Coordinator

Join us as we Rise to the Challenge

At KCI, we’re building an enduring community that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team. We reward integrity and commitment, and when we do well, you do well. Our employees have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated. As a team, we are motivated to better ourselves, each other, and the world around us. 

KCI Technologies, Inc. is a 100% employee-owned engineering, consulting and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning.

KCI is currently ranked #50 on Engineering News-Record’s list of the Top 500 design firms in the nation.

KCI Technologies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

The Design Process Coordinator will provide data entry and general administrative support across work management systems, customer information systems, resource management systems, and design tools as part of the engineering and construction planning process. The Design Process Coordinator is expected to have strong knowledge of computer systems and have the ability to work efficiently and effectively in KCI and client tools.

This position is accountable for providing accurate and timely work results which support safety, reliability, storm restoration, and cost management while providing quality customer service.

This position primarily involves working in an office environment. This position does not progress into the Designer or Task Coordinator hierarchies.

• →Perform Design Tool and work management system entry and provide general support to Designers and management of system queues.
• →Enters projects as requested into the work management system using Designer field notes, templates, and/or Expert Designer or other methods.
• →Applies standard designs to lower complexity corrective maintenance work, follow-up work, and/or other routine program work.
• →Assists the Designers with general work order preparations, particularly for overhead and underground revenue work, major projects and other maintenance / program work.
• →Copies/translate sketches/notes from Designers into appropriate format for attached construction prints on work orders in the work management system (eg. Residential, small commercial and lighting).
• →Verifies/completes the dependencies in the work management system prior to releasing job(s).
• →Assists Designer with updating work management system for status, project comments, or customer comments and contact information.
• →Assigns resources to work orders in the work management tools.
• →Handles customer communication and enters appropriate billing in the customer information system.
• →Other duties as assigned.

• Performs customer calls as requested for various work management system tasks and coordinates with responsible parties regarding right-of-way, site ready, schedule, re-schedules, CIAC, invoices, site delivery.
• Compiles, reviews, and prints reports from work management system as needed.
• Contacts customers to confirm project details and schedules (depending on Enable).
• Assists in managing communications for Designers such as creation/scheduling of customer outages and letters, manually generated invoices (CIAC), and other general communications with customers as necessary.
• Communicate, coordinate, and develop solutions for a broad range of requests between Designers and Schedulers, Construction and Maintenance (C&M) Specialists, and others as needed (Ex. Phone number lookup to in-depth work management/design tool changes).
• Reports job status details to Designers, C&M Specialist, and/or contract construction crews as needed. 
• Handles customer information system inquiries and centralized group requests.
• Supports designer with obtaining information out of customer information systems.
• Prepares for and provides storm support as needed.

• High school diploma (or equivalent) with a minimum of one year of relevant work experience.
• Demonstrates proficiency in Microsoft Office suite.
• Exhibits flexibility and dependability during storm events and daily work.
• Effective written and verbal communication and interpersonal skills.
• Demonstrates proficiency in computer-based work management systems.
• Exhibits excellent customer service skills.
• Collaborates effectively in a team environment.

Certificates, Licenses, and/or Registrations Required:  Valid driver’s license required.

Education and/or Work Experience Preferred:   Associate’s degree.

Pre-employment drug screening and background check are conditions of employment. Motor vehicle checks may be required based upon position.