Sr. Development Events Coordinator

At K-LOVE, every role is ministry.

We hire first for ministry alignment and a shared commitment to our faith, mission, vision, and values. We then seek talented professionals who can use their God-given gifts, skills, and experience to serve with excellence.

If you love Jesus and are called to be part of a ministry that places Christ at the center of everything we do, we invite you to explore this opportunity. If your heart aligns with our mission and you possess the knowledge, skills, and abilities needed for the role, please keep reading.

The Senior Development Events Coordinator plays a key role in driving, coordinating, and executing Development-led donor engagement events that advance the mission of K-LOVE. This role partners closely with the Development Events Manager, internal Ministry teams, and external vendors to deliver exceptional, well-executed live and hosted donor experiences.

The Senior Coordinator takes full responsibility for assigned events, workstreams, and tasks from concept through post-event follow-up, exercising independent judgment, proactive problem-solving, and ownership of outcomes. This includes managing logistics, timelines, communications, data integrity, and on-site execution while representing the Ministry with excellence, integrity, and a servant’s heart. 

• Proactively contribute to a positive, collaborative Ministry culture by modeling professionalism, gratitude, accountability, and a servant-leader mindset.
• Represent K-LOVE with integrity through actions, communication, and decision-making aligned with the Ministry’s mission and values.
• Actively participate in Ministry-wide initiatives including Daily Prayer, All Team Meetings, team celebrations, service projects, and other Ministry activities.
• Demonstrate a commitment to continuous learning and professional development related to events, donor engagement, and Ministry impact.
• Uphold a safe and healthy work environment by following K-LOVE policies, safety standards, and required training.

• Plan, coordinate, and drive the operational execution of Development-led donor engagement events, including cultivation events, hosted gatherings, and special donor experiences.
• Own detailed event timelines, planning documents, and master calendars, ensuring alignment, readiness, and accountability across all phases of execution.
• Lead cross-functional coordination with Development, Marketing, the CEO’s Office, and other internal teams to ensure seamless event delivery.
• Coordinate travel, lodging, meals, and itineraries for staff, donors, and special guests, ensuring accuracy, efficiency, and donor care.

• Serve as point of contact for vendors including venues, caterers, A/V providers, transportation partners, and other service providers.
• Lead vendor research, obtain and evaluate quotes, confirm services, and communicate timelines and expectations in advance of events.
• Coordinate delivery, setup, on-site needs, and breakdown logistics, resolving issues independently when appropriate and escalating strategically as needed.
• Build and steward strong vendor and partner relationships that reflect the values, professionalism, and reputation of the Ministry.

• Manage and maintain RSVP tracking, guest lists, seating information, and donor details using Salesforce or other CRM systems.
• Draft, schedule, and execute event communications including invitations, reminders, confirmations, and post-event follow-ups.
• Own the collection, organization, and accuracy of donor bios, preferences, itineraries, and internal event documentation.
• Ensure complete and accurate entry, reconciliation, and reporting of all event-related data in Salesforce following each event.

• Serve as on-site representative for Development events, overseeing registration, check-in, setup, vendor coordination, and behind-the-scenes operations.
• Independently troubleshoot and resolve on-site issues with professionalism and sound judgment to maintain a high-quality donor experience.
• Take responsibility for assigned on-site staff, volunteers, or vendors, providing direction and oversight as applicable.

• Lead post-event debrief preparation by gathering feedback, documenting outcomes, and summarizing learnings.
• Ensure follow-up actions, donor touchpoints, and next steps are tracked, completed, and communicated in partnership with the Development Events Manager.
• Maintain organized event documentation, insights, and best practices to inform and strengthen future events.
• Perform other duties as assigned.

• Bachelor’s Degree, or combination of education/training with relevant experience required. 
• Minimum 1-3 years of experience in event coordination, live events, hospitality, nonprofit development, or a comparable project-based role.
• Demonstrated ability to take ownership of work, manage priorities independently, and drive tasks to completion.
• Strong organizational and project coordination skills with exceptional attention to detail.
• Ability to manage multiple priorities, timelines, and stakeholders in a fast-paced environment.
• Experience working with CRM or database systems (Salesforce preferred).
• Excellent written and verbal communication skills.
• Proactive, adaptable, and service-oriented with a high standard of excellence.
• Willingness and flexibility to travel occasionally and work evenings or weekends as required for events.
• Demonstrates a personal faith in Jesus Christ and alignment with K-LOVE’s mission, values, and statement of faith.
• Embodies humility, teamwork, ownership, and a heart to serve donors, colleagues, and Ministry partners.
• Excellent interpersonal skills with the ability to develop sincere business/Ministry relationships.
• Strong written and verbal communication and presentation skills.

• Must pass a pre-employment reference screen and background check.
• Proof of legal authorization to work in the United States.
• Must agree with K-LOVE Christ-Centered Life Covenant and Statement of Faith