Proposal Coordinator

• Organization and accountability: Manages multiple proposals, tracks commitments, and follows through on deadlines.
• Attention to detail: Checks scope, pricing inputs, terms, and documentation carefully before submission.
• Communication and collaboration: Writes clearly, seeks clarification, and works effectively across departments.
• Customer focus: Responds promptly and professionally while helping ensure proposals reflect customer needs.
• Judgment and problem solving: Identifies missing information, conflicting inputs, and schedule risks; escalates issues to the appropriate decision maker.
• Adaptability and continuous improvement: Adjusts priorities as requirements change and contributes to more efficient proposal processes.

• Associate degree in business, a technical discipline, or a related field, or an equivalent combination of education and relevant experience.
• Two or more years of experience in proposal coordination, quotation preparation, sales support, customer service, project administration, or a similar role.
• Experience supporting an industrial service, manufacturing, or technical organization preferred.
• Proficiency with Microsoft Word, Excel, and Outlook, including document formatting, spreadsheets, and management of multiple deadlines.
• Experience using CRM or ERP systems preferred.
• Ability to understand customer RFQs, organize technical and commercial information, and prepare clear, accurate business documents.
• Familiarity with rotating equipment, cryogenic equipment, repair services, or engineered aftermarket solutions preferred.

Primarily office-based work with frequent use of a computer and regular interaction with service center personnel. Occasional visits to workshop areas may be needed to gather information or coordinate proposal inputs; required safety procedures and personal protective equipment apply.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Nikkiso CE&IG is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.