Senior Administrative Professional

• →Compose and edit emails, memos, and communications for leadership.
• →Manage calendars, book appointments, and oversee conference room schedules.
• →Coordinate meetings and conferences with internal and external staff.
• →Collaborate with other groups to plan events supporting mission goals; seek additional information as needed.
• →Answer calls, forward messages, handle inquiries, and direct visitors.
• →Serve as travel clerk using Defense Travel System according to guidelines.
• →Track, analyze, and distribute organizational action items, deadlines, and responses.
• →Recommend improvements for administrative and office processes.
• →Maintain and update program office files and records.
• →Prepare agendas, reports, and briefings for staff meetings.
• →Support organizational workflows.

Citizenship: Must be a US Citizen

Clearance: Current Secret clearance

Education and experience: Associate’s degree and 15 years of relevant experience; OR Bachelor's degree and 10 years of relevant experience; OR Master’s degree and 7 years of relevant experience

• Administrative support experience in a government or other regulated office environment

• Skilled in office software (Word, Excel, PowerPoint, Outlook).
• Experienced with calendar and scheduling tools.
• Ability to organize meetings, including using videoconference platforms.
• Familiar with file management systems.
• Experience with travel planning, preferably with the Defense Travel System.
• Capable of monitoring deadlines and action items with project tracking tools.

• Clear written and verbal communication.
• Organizational and multitasking abilities.
• Collaborates well with teams.
• Professional and discreet with information and interactions.
• Attention to detail and accuracy.
• Flexible and adaptable to workflow changes.
• Strong customer service orientation.