Senior Investment Management Paralegal

Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years - rankings that honor the "best of the best" law firms. The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Ropes & Gray is an equal opportunity employer.

The Senior Investment Management Paralegal provides advanced support to assist attorneys, paralegals and other members of the firm in the Investment Management practice group primarily with support of other practice groups as necessary. Work directly with certain key Investment Management clients, handling individual and ongoing projects. Assist with managing, filing, proofreading and drafting all documents and correspondence related to mutual funds and/or unit investment trusts. Availability for overtime and flexibility for travel are required. 

• →Performs other work-related duties as assigned by other corporate paralegals and other individuals within the corporate management structure.

• Assists with the drafting and demonstrates high-level understanding of various regulatory and organizational fund documents such as registration statements, shareholder reports, and annual disclosure updates by creating prospectus or statement of additional information shells, risk matrices, or ancillary documents to accompany filings (facing sheets, Part Cs, etc.).
• Coordinates the filing of various regulatory and organizational fund documents, including review of printer proofs in a systematic way to include comparison against source documents, checks for comment incorporation, and review of table of contents, series/class identifiers, and section references.
• Takes lead in coordinating activities of client team participants and managing workflow to ensure deadlines are met. May serve as primary liaison with outside clients.
• Supports fund launches and mergers and drafts initial formation documents and certificates based on previous models.
• Conducts research using the EDGAR database via the sec.gov general search engine and alternative search programs.
• Drafts, edits and prepares board meeting agendas, minutes and compilation of board materials.
• Identifies and implements opportunities to improve existing workflows through technology and AI-enabled tools and collaborates with attorneys, paralegals, practice technology, and other firm resources to support adoption of effective and responsible technology-enabled processes.
• Participates in required training and maintains proficiency with firm-approved AI and legal technology tools relevant to the role, including understanding their capabilities and limitations.
• Adheres to all firm policies and requirements regarding the responsible use of artificial intelligence and other technologies, including requirements relating to client confidentiality, data security, privilege, accuracy, and appropriate human oversight.Actively mentors more junior paralegals and attorneys; recognizes different learning styles and adjusts method of instruction accordingly when supervising on projects; confirms comprehension by others of instruction.
• Assists in the creation of training materials and other resources for paralegal group and firm in their designated practice area.

• Must demonstrate the ability to maintain strict confidentiality of the firm's internal and personnel affairs.
• Ability to interact effectively with all levels of personnel, including management and support staff.
• Ability to be a proactive self-starter, who understands the details within a much larger context.
• Must be flexible in order to respond quickly and positively to shifting demands and opportunities; ability to work under tight deadlines and handle multiple, detailed tasks.
• Must be able to anticipate problems and issues and exercise independent judgment to make sound, justifiable decisions and take action in solving problems while knowing when and to whom to escalate issues.
• Demonstrates sound judgment in determining when and how firm-approved AI tools may be used. Able to provide clear instructions to such tools, assess outputs critically, identify potential inaccuracies or unsupported results, and apply appropriate human review.
• Effectively manages all client-related documentation in accordance with the best practices of the firm.
• Assists with coordinating activities of client team participants and managing workflow to ensure deadlines are met. May serve as primary liaison with outside clients and opposing counsel.
• Shows high-level understanding of various regulatory and organizational fund documents and assist with fund launches and related regulatory and governance filings and client support.
• Must be team-oriented and able to share information, goals, opportunities, successes and failures with the appropriate parties.
• Ability to plan, organize and carry out multiple related activities.
• Ability to work in a multi-office environment.
• Ability to influence at all levels of the organization.
• Ability to work effectively in a culturally and educationally diverse environment.
• Must pay attention to details and have the ability to follow up and follow through.

The successful candidate will have a bachelor's degree or an associate’s degree in paralegal studies who wants a career position. A minimum five years experience as a paralegal supporting investment management or mutual fund’s is required. The position will involve significant contact with lawyers and paralegals at the firm and requires strong interpersonal and communication skills.   The candidate must be a demonstrated self-starter who is both highly organized and a team player.

This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.