Staff Accountant

Gray is a fully integrated design-builder delivering end-to-end solutions across construction, professional services, specialty equipment, and real estate. Since 1960, Gray has grown from a regional contractor to a nationally ranked industry leader, serving top domestic and international companies in the following markets: Manufacturing, Food & Beverage, Data Centers, Advanced Technology, and Distribution. Our integrated approach allows us to deliver value at every phase of a project from designing and building state-of-the-art facilities to fabricating custom process equipment and implementing advanced automation. 

This position has no supervisory responsibilities.

The successful candidate will have a bachelor’s degree in accounting, finance or business and two (2+) years of experience in financial accounting. A working knowledge of the construction industry is a plus. This person must be physically present for work in the Lexington office, with the potential for a hybrid remote work schedule.

The successful candidate must have proficient computer skills, including experience with cloud-based accounting systems, complex Excel spreadsheets, word-processing software, PDFs, and email applications. Experience with CMiC or other cloud-based construction software is a plus. Additional requirements include strong analytical, communication, and organizational skills; attention to detail; problem-solving abilities; the ability to coordinate effectively with internal Gray personnel; and a solid understanding of GAAP.

We are seeking someone with a high degree of professional integrity.  This includes adhering to our standards of honesty, ethicality, and accountability. The ideal candidate communicates efficiently and accurately, maintains a positive and solution-oriented mindset, and demonstrates a strong commitment to shared success, prioritizing collaboration and team goals while also taking pride in their individual contributions. If this describes you, and you’re a high achiever striving to exceed expectations in a fast-paced, innovative company, then Gray is the place for you.

• Review vendor invoices for proper coding, approvals, and compliance with internal controls.
• Process internal accounts payable transactions, including invoice entry and manual check processing.
• Prepare bank reconciliations, investigate reconciling items, and record associated entries.
• Review and approve bank positive pay activity for assigned operating and joint venture accounts.
• Prepare and record accounting entries, including job cost allocations, reclassifications, and cash receipts.
• Prepare monthly general ledger account reconciliations and assist with month-end and year-end close activities as needed.
• Monitor fixed asset accounts, research capitalization treatment, maintain fixed asset registers and depreciation schedules, and prepare the fixed asset rollforward.
• Support lease accounting, maintain related lease records and schedules, and coordinate lease payments to landlords.
• Prepare detailed payroll job cost allocations and reconcile related entries to the general ledger, ensuring labor, benefits, and payroll taxes are accurately assigned to projects and cost codes.
• Record monthly and annual job allocation entries related to payroll tax adjustments based on estimated and actual amounts.
• Assist with the annual overhead budgeting process, including monthly budget-to-actual reporting and variance analysis for Gray departments.
• Coordinate fleet registration renewals, maintain vehicle registration records, and research and resolve related issues as needed.
• Maintain standard operating procedures for assigned functions.
• Other duties as assigned.

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear.  They may occasionally be required to climb or balance, stoop, kneel, or crouch.  Must occasionally lift and/or move up to 50 pounds.  Specific vision abilities required include close vision.

Generally, normal office environment where noise level is moderate, and temperature/humidity is controlled. Overtime may be required.

Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.