Operations Manager (25-26 SY)

United States·QueensFull-timemid

OperationsOperations Manager

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Quick Summary

Overview

Who We Are Since its founding in 2010, Challenge Preparatory Charter School (Challenge Prep) has provided students and families with a successful academic program in Far Rockaway, Queens.

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Who We Are

Since its founding in 2010, Challenge Preparatory Charter School (Challenge Prep) has provided students and families with a successful academic program in Far Rockaway, Queens. We currently serve over 1200 scholars from Kindergarten to 12th grade across 3 sites. Our school’s mission is to prepare students from the greater Far Rockaway community to excel academically, to demonstrate mastery of the NY State Learning Standards, and to achieve their career aspirations. Challenge cultivates and supports the intellectual, aesthetic, social, emotional, and ethical development of its students and prepares them to be responsible 21st century citizens. To accomplish its mission, Challenge offers a rigorous instructional program in a safe, supportive, technology-infused and data-enriched and social-emotional learning sequence, authentic field experiences, career counseling, and college coursework. It is understood that we are one organization with multiple sites, and it is expected that all members of the team collaborate to support all of our scholars.

At Challenge Prep, the Operations Managers (OM) are one of the first points of contact for parents, visitors, community members, and other external parties. The OM warmly, courteously, and effectively interacts with all parties to ensure their experience at Challenge Prep is consistently positive. The OM plays an integral role in the school’s Operations Team and fulfills a range of administrative duties. The OM position is integral to the success of this mission, as they will ensure our staff and our scholars have everything they need – from materials and supplies to an efficient and high-functioning work environment – to maximize student achievement. The OM is responsible for supporting school-based staff with operational information systems, maintaining and analyzing operational data, managing student recruitment and enrollment, supporting and managing special projects, and coordinating any academic or operational purchasing. The mission of the school’s Operations Team is to make teaching better and easier by directly supporting the academic program. The OM will implement and manage clear systems, revising them as necessary or needed, so that Challenge Prep runs smoothly on a day-to-day basis. They will work to ensure all staff can focus on students rather than materials, supplies, etc. They will oversee and optimize the school’s purchasing, inventory, facilities, and technology environment and will ensure Challenge Prep is a beautiful, seamless, and high-functioning learning environment. The OM will also be responsible for managing the school nutrition program, student and staff event planning, as well as the student transportation system. There is an OM for each grade span (i.e., K-5, 6-8, and 9-12). The OMs all report to the Director of Finance, HR & Operations.

The Operations Manager must be present and engaged Monday through Friday, except holidays, and work occasional evenings, weeknights, and weekends, including parent events. The Operations Manager should hold an FDNY Fire Guard Certificate of Fitness. This position has a year-round schedule, with time-off for school holidays and vacation. Additionally, the operations manager will:

Be responsible for purchasing, inventory, and financial management

Oversee the approval process, staff communication, and documentation associated with the purchasing of school materials, uniforms, equipment, etc.

Work with the Director of Finance, HR & Operations to track school expenses against the annual budget and forecast future spending needs

Maximize resources by negotiating and diligently researching pricing on school purchases

Create and oversee detailed inventory systems to ensure the school always has the materials necessary to function without downtime

Facilities and Technology

Relentlessly oversee and maintain the school’s physical condition

Ensure that all spaces are neat, organized, beautiful, and optimized for their designated use

Work closely and seamlessly with the school’s custodial team

Maintain all classroom and shared-space technology (projectors, copiers, etc.) to make teaching better and easier for all staff

Operational Support

Ensure fidelity of the PowerSchool student information system

Support in ensuring that ATS and state-level data systems are up-to-date and accurate

Manage student recruiting and enrollment under the guidance of the Director of Finance, HR & Operations

Help to continually improve school operations systems and procedures, and lead or support with special projects in this area

Oversee school nutrition program, including coordination and distribution of breakfast, lunch, and snack, as well as all compliance and reporting requirements

Partner with the custodial team to ensure the garbage compostis being executed as per the NYC Department of Sanitation guidelines

Assist teammates in planning and executing all student and family events, including family conferences, field trips, etc.

Manage shared space reservations and calendars

Help execute arrival, lunch, dismissal, transportation, and other whole school systems (specific duties will vary by campus)

Create and maintain teacher-friendly systems for photocopy and poster creation

Create a welcoming main office environment for families by providing top-notch customer service

Serve as the primary point of contact for staff and student technology

Flexibility to work evenings and weekends as needed

Additional support at the request of the Director of HR, Finance, and Operations

Potentially manage associate-level operations team members

Associate degree required, Bachelor's degree preferred

2+ years experience working in a Charter School