Human Resources Generalist/Executive Assistant

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Health Department:

Summary:

Description:

This is a versatile role that blends human resources, executive assistant, and social media management duties. Emphasis will be on Human Resources, however other duties will include executive assistant to the director, and social media management.

Full-time, full benefit position: Monday-Thursday 8-4 and Friday 7-3

Transcripts required but can be unofficial

Starting Wage: $21-$24 negotiable with experience, 5% increase at successful completion of 6mos

• →Complete all required training.
• →Communicate effectively with Supervisor, local health department staff, clients, community partners, and others as appropriate.
• →Assist supervisor as required.
• →Maintain and ensure accuracy on all records.
• →Assignments may include program administration, organizational analysis, budgets, contracts, computer system(s) and personnel, interpret, monitor, and analyze information regarding operating policies and procedures, pull reports and coordinate staff personnel matters.
• →Participates in interviewing, selecting, onboarding, coordinating, and evaluating employees.
• →Audit and process payroll as a backup.
• →Benefits coordination.
• →Maintain personnel files and records.
• →Maintain strict confidentiality practices.
• →Serve as the first point of contact for employee questions regarding HR policies and procedures.
• →Assist with the recruitment process including job postings, applicant screening, interviewing, and onboarding.
• →Maintain employee records in compliance with legal requirements and internal policies.
• →Coordinate and administer employee benefits programs (health, retirement, leave, etc.)
• →Support performance review and employee development processes.
• →Handle employee relations matters with professionalism and confidentiality.
• →Ensure compliance with federal, state, and local employment laws and regulations.
• →Participate in developing and updating HR policies, handbooks, and procedures.
• →Prepare reports and analyze HR data as needed (e.g., turnover, retention, engagement).
• →Other duties as assigned.

• Provides administrative support services to a Public Health Director.
• Assist in day-to-day operation of agency.
• Provide assistance to organizational units within the agency.
• Provide assistance with project management tasks.
• Organize logistics for Board of Health meetings, ensuring equal representation, quorum, public notice compliance across all counties represented, taking official minutes, and compiling meeting packets.  
• Assist in tracking/locating action items.
• Assist in preparing, formatting, and proofreading public health reports, public health announcements, grant proposals, and policy documents.
• Manage, archive, and retrieve documents in strict compliance with state public records laws and government retention schedules (e.g. board minutes and packets, audits, board member information, etc.)
• Serve as the central communication hub for commissioners, judges, and local officials across all five distinct county jurisdictions, if director is unavailable.
• Route constituent complaints and media inquiries from different local press outlets to the appropriate personnel, if director is unavailable.
• Exhibit above average written and verbal communication skills, with the ability to interface compassionately and professionally with diverse communities.
• Exhibit ability to handle highly sensitive/confidential data.
• Travel & Expenses: Manage travel logistics for conferences or other travel required (e.g. book accommodations, obtain agenda, etc.)
• Performs other duties as required.

• Oversee the company’s social media page by drafting posts and monitoring engagement.
• Actively share job openings across social networks.
• Create and curate content that highlights company culture, core values, and employee testimonials to attract top talent.
• Create data-driven content promoting preventative health behaviors, including vaccine awareness, nutrition, and mental health resources.
• Multilingual Outreach by tailoring social content to serve culturally diverse communities and non-English speaking resident populations.
• Other job duties as required.

High School diploma or GED and Seven (7) years of experience in administrative activities such as office management, executive assistant, fiscal and budgeting activities, personnel and planning or closely related activities.

Associates degree in related field and five (5) years of experience in administrative activities such as office management, executive assistant, fiscal and budgeting activities, personnel and planning or closely related activities.

Substitution for Education, Training or Experience: Additional Education in the subjects listed above will substitute for the experience on a year-for-year basis not to exceed five (5) years.

An Equal Opportunity Employer M/F/D