Accounts Payable Technician

A collective energy and ambition. A place where you can make a real difference.

The Accounts Payable Technician performs key functions across the accounts payable cycle, including invoice processing, vendor management, payment processing and check runs, 1099 compliance, account reconciliations, and month-end close activities. This position requires strong attention to detail, accuracy, organization, and the ability to manage multiple priorities and deadlines.

The ideal candidate has a solid understanding of accounts payable and general accounting processes and can work independently while partnering effectively with Accounting and other departments.

• Review, code, and process vendor invoices accurately and timely.
• Verify appropriate documentation, approvals, purchase orders, and general ledger coding prior to processing.
• Perform two-way and three-way matching of invoices, purchase orders, and receiving documentation as applicable.
• Research and resolve invoice discrepancies, duplicate invoices, pricing issues, and payment questions.
• Maintain accurate, organized vendor records and supporting documentation to meet operational and audit requirements.
• Respond to vendor inquiries and reconcile vendor statements.
• Monitor outstanding invoices and ensure payments are made in accordance with established payment terms.
• Follow established accounting policies, approval requirements, and internal control procedures.
• Identify opportunities to improve AP processes, accuracy, efficiency, and controls.
• Assist with special projects and other accounting responsibilities as assigned.

• Prepare and execute scheduled check runs and electronic payment batches, including ACH and other payment methods.
• Prepare and process weekly scheduled vendor wire payments, as well as additional wire transfers as needed.
• Review payment selections for accuracy, proper approval, payment terms, and potential duplicate payments.
• Prepare payment documentation and obtain required approvals.
• Process voids, stop payments, and payment reissues when necessary.
• Maintain appropriate payment documentation and support strong internal controls over disbursements.

• Maintain accurate vendor tax information, including collecting and reviewing W-9 forms.
• Determine and maintain appropriate vendor 1099 classifications within the Oracle ERP system.
• Review vendor activity throughout the year to identify reportable payments and resolve missing or incorrect tax information.
• Prepare annual 1099 reporting, including reconciliation, filing, and distribution within our software.
• Research and resolve vendor questions related to 1099 reporting.

• Participate in the monthly accounting close process.
• Prepare and post month-end journal entries, including AP-related accruals, reclassifications, and other entries as assigned.
• Identify invoices or expenses requiring accrual at month-end.
• Provide supporting schedules and documentation for month-end close, audits, and financial reporting.
• Assist with year-end close and external audit requests.

• A high school diploma or equivalent.
• Associate's or bachelor's degree in Accounting, Finance, Business, or a related field preferred, or an equivalent combination of education and experience.
• 3 years of relevant accounts payable or accounting experience.
• Hands-on experience with high-volume invoice processing and payment/check runs.

• Experience with 1099 preparation and reporting.

• Experience preparing month-end journal entries and account reconciliations.
• Working knowledge of general ledger accounting and month-end close processes.

• Strong understanding of accounts payable controls and invoice approval procedures.

• Proficiency with Microsoft Excel and accounting/ERP systems.

• Strong attention to detail and demonstrated ability to maintain a high level of accuracy.

• Ability to prioritize responsibilities and meet recurring monthly and annual deadlines.

• Strong written and verbal communication skills.

• Ability to research discrepancies and resolve issues independently.

• Experience working in a manufacturing, distribution, or corporate accounting environment.

Reporting Relationship: Reports to the Accounting Manager

Supervisory Duties: None