Conventions & Event Coordinator II

​The Conventions Specialist II position is responsible to coordinate the creation of an event and each step throughout the complete process. This includes the shipment and return of each event, follow up for unreturned items, as well as cleanup of all items that may have been consumed during an event. It also includes the SAP creation and maintenance of the information that allows the event to be tracked throughout the systematic process steps. Daily interactions with the Marketing, Sales, and Logistics teams, as well as the administrative support associated with these teams is necessary to perform this job. Coordination with all Conventions team associates is necessary to be successful in this role. This role is required to be able to consult with our internal Customers to provide the guidance needed.

Hiring Manager oversees the Conventions and Rentals teams.
The Conventions team currently consists of two full-time employees and one part-time employee responsible for convention planning, scheduling, and order processing.

This part-time position is being opened to cover the hours reduced when an existing employee transitioned from full-time to part-time.

Excellent verbal and written communication skills (mandatory).

Experience coordinating multiple tasks in a fast-paced environment.

Strong organizational, time management, and multitasking skills.

High attention to detail with accurate order processing and documentation.

Experience working with cross-functional teams (Marketing, Sales, Logistics, Warehouse, etc.).

Comfortable using Microsoft Outlook, Microsoft Teams, and Microsoft Office.

Ability to manage order processing, inventory coordination, scheduling, and event logistics.

Positive attitude, team-player mindset, and willingness to learn.

SAP experience.

Knowledge of medical terminology.

Familiarity with KARL STORZ products.

Convention/Event Coordinator.

Customer Service Representative.

Order Management/Order Processing Specialist.

Administrative Coordinator with event or logistics experience.

Inside Sales Support or Operations Coordinator.

Strong verbal and written communication skills.

Ability to manage multiple priorities and work in a fast-paced environment.

Customer service or coordination experience.

Attention to detail and organizational skills.

Degree Requirements:

A minimum education level of a High School Diploma, with an advanced degree preferred

• Conventions Coordinator
• Customer service