Position Title: Director, Board Relations and Special Projects

Department: President’s Office

Reports to: President

FLSA Status: Full-time Exempt, Non-Union

Grade: 4

Position Description:

The Director, Board Relations and Special Projects provides strategic leadership and institutional project management in the Executive Office. Partnering with the President/CEO and Chief Development Officer, the Director is responsible for the management of BBG’s relationship with the Board, including governance and compliance, recruitment, prioritization, communications, and stewardship. This role also oversees institution-wide projects, including tracking and reporting on the implementation of the strategic plan and other cross-departmental projects such as all-staff meetings, retreats, and other major institutional undertakings.

Responsibilities:

Board of Trustees Strategic Program Management

In collaboration with the senior leadership team, establish, maintain, and adjust strategy, content, and schedules for annual Board meetings and committee meetings.
Working with the President/CEO, key Board Committee Chairs, and appropriate senior staff, develop governing documents and cohesive annual plans and goals for the various Board Committees.
Support governance processes and compliance, regularly monitoring bylaws, keeping election cycles, and supporting the creation and revision of policies as needed.
Lead process for deliverables and materials including board reports, presentation decks, agendas, meeting minutes, speaker remarks, and other related collateral.
Attend all committee meetings, acting as a key link among the Board, President/CEO, and senior leadership team so that information flows clearly and expectations stay aligned.
Work closely and proactively with the President/CEO and senior staff to keep staff leadership informed of and prepared for upcoming board-related commitments and responsibilities, and to ensure appropriate follow-up actions and communications.

Board Recruitment, Development, Stewardship, and Communications

Partner actively with the Chair of the Nominations and Governance Committee, President/CEO, and CDO to manage a pipeline for Board recruitment, monitoring key attributes, skill sets, and demographics to ensure a diverse and skilled Board serving the needs and ambitions of the institution.
Develop and implement processes for Board Recruitment, Orientation, and Development.
Plan and execute regular Board retreats, developing timely content and topical materials; plan and execute Board volunteer days in conjunction with Development event staff.
Maintain data on Board composition and demographics for DCLA and funders as well as for internal use.
Maintain file-sharing repository for onboarding items, as well as ongoing Board development materials, Board meeting materials, and communications toolkits.
Develop and execute the President/CEO’s Board communications and engagement strategy, ensuring a year-round information flow, communications, and activities and an engaged, informed, and thriving Board.
Working with President/CEO and CDO, plan and execute an appropriate donor stewardship/donor engagement and recognition program for all Board members.

Office of the President/CEO Special Projects

Serve as a main project-execution partner to the President/CEO.
Prepare briefing materials for the President/CEO in preparation for meetings, conferences, and travel (including assisting with the drafting decks and presentation materials), working closely with Development and program staff.
Project-manage reporting and execution of the Strategic Plan and other short- and long-term projects as selected by the President/CEO.
Support all-staff and cross-department functions, such as preparation of materials for all-staff and Directors’ meetings, planning of content for the annual staff retreat, and ensuring timely discussion of major institutional topics.
Partner with the President/CEO to ensure efficient use of the Senior Leadership Team meeting.

Qualifications:

Bachelor’s degree or equivalent prior work experience in nonprofit settings required
3–5 years of executive-level board relations required
Prior administrative and project management experience required
Proven ability to work independently and manage multiple projects and activities simultaneously
Ability to maintain confidentiality of records and information, diplomacy, tact, and professionalism in actions and appearance
Strong administrative and project management skills, including familiarity with project management and constituent relations tools
Proactive, consistent, and clear business communication skills, including timely follow up and follow through on projects and tasks
Demonstrated written communication skills including advanced proficiency in creating PowerPoint presentations
High degree of proficiency with typical office technology, including Microsoft Office applications or Google Suite equivalents and project management platforms, and ability to learn new software platforms quickly
Willingness to learn about BBG
Strong attention to detail, with a commitment to high-quality work

Compensation and Benefits:

Salary Range: $120K–$140K

Brooklyn Botanic Garden considers several factors when determining the appropriate salary to offer a candidate within the listed salary range. These factors include (but are not limited to), the scope and responsibilities of the position, a candidate’s relevant work experience and education/training, prior union/ DC37 experience (for union positions), job skills, and equity across the institution, as well as market and organizational considerations.

BBG offers a comprehensive benefits package including:
- Health Insurance that begins the date of hire; employees are offered coverage through the City of New York’s Office of Labor Relations and can choose from a variety of plans, some at no cost to the employee.
- Dental/Vision/Prescription Benefits
- Pre-Tax Benefits including flexible spending, dependent care, transit/parking accounts
- CIRS Pension/401K/Life Insurance: BBG is a member of the Cultural Institutions Retirement System (CIRS) and offers a pension and 401K plan for eligible employees. Life insurance is provided through CIRS as well.
- Life Insurance and Long-Term Disability Insurance
- Generous Paid Time Off including sick time, vacation time, and 13 annual holidays

To be considered for this position, please submit an application by clicking Apply below. Applications submitted without a résumé and cover letter will not be considered.

No telephone calls for position inquiries, please. Applicants with disabilities who need assistance with the online system, or who may require a reasonable accommodation during the application process, should contact Human Resources at hr@bbg.org.

Brooklyn Botanic Garden is an Equal Opportunity employer.

Director, Board Relations and Special Projects

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