Senior Accountant

Clarity Clinic is an interdisciplinary private practice bringing together Psychiatrists, Advanced Practice Providers (PAs, NPs), Psychologists, and Therapists. Our mission is to guide the whole person toward clarity and mental wellness through exceptional, holistic care. We offer a broad range of specialties and treatment approaches — including medication management, psychological assessment, and psychotherapy — to support people wherever they are in life. Through this multidisciplinary model, we're redefining what accessible, comprehensive mental health care looks like.

•     Run accounts payable end to end: invoice intake, coding, approval routing, vendor setup, and payment preparation.

•     Prepare ACH, wire, and bill pay batches for Controller approval and release. The preparer of a payment is never its approver.

•     Move routine vendor bills onto a standard payment process and document which payment channel is used for what.

•     Code Ramp and card activity and reconcile it monthly, including receipt compliance.

•     Maintain the vendor master, including W-9s, 1099 tracking, and independent verification of any vendor bank account change before payment.

•     Produce the AP aging and vendor spend reports.

•     Handle vendor payment, bill pay, and expense coding questions through the Finance help desk.

•     Prepare the first draft of the monthly close on the close calendar set by the Controller, including journal entries, accruals, and prepaids.

•     Prepare monthly reconciliations for all balance sheet accounts for Controller review.

•     Maintain fixed asset, depreciation, prepaid, and lease schedules, including lease accounting under ASC 842.

•     Prepare payroll journal entries and accruals from Rippling.

•     Maintain close checklists and supporting workpapers.

•     Support the Sage Intacct implementation, including vendor master cleanup, data migration, and testing. Keep QuickBooks records clean until cutover.

•     Prepare schedules and support for the outside CPA, tax filings, and lender requests.

•     Provide actuals and accrual detail to the Strategic Finance Manager and coordinate with the billing team on posting cutoffs.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform related duties, as assigned by their supervisor.

•     Bachelor's degree in accounting, finance, or a related field

•     4+ years of accounting experience, including hands-on month-end close work

•     Working knowledge of GAAP and accrual accounting

•     Experience with accounts payable and reconciliations across multiple payment channels

•     Proficiency in QuickBooks and Excel

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to communicate with others, sit, and use a computer for extended periods, and to travel occasionally to Clarity Clinic locations in the Chicago area.

We celebrate diversity when it comes to all backgrounds and identities, and we encourage applications from minorities, LGBTQ+ individuals, candidates of all ages, and nontraditional backgrounds. Clarity Clinic is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Please stay alert to protect yourself from sophisticated job scams during the recruiting process. Only emails that come from claritychi.com are legitimate recruiting messages. Our HR Team will not send emails from other domains, or message you using WhatsApp or text messaging. We conduct all interviews by phone or video, and we will never ask you for money or to download software either during the interview process, credentialing or during our onboarding process. More tips from the FTC to avoid job scams: https://www.consumeraffairs.com/news/ftc-offers-tips-on-avoiding-job-scams-041321.html 

•     CPA or CPA-track

•     Sage Intacct or other ERP migration experience

•     Healthcare or behavioral health experience

•     ASC 842 lease accounting

•     Experience with Ramp, Rippling, or AdvancedMD

Close Preparation

Delivers a complete first draft of the close on the Controller's calendar; review finds no recurring errors

Interview (technical exercise); 30-day; 90-day; 6-month; Annual

Reconciliation & Accrual Accounting

Reconciles all balance sheet accounts monthly with support; open items are aged and explained

30-day; 90-day; 6-month; Annual

Payables & Payment Controls

Processes and codes invoices on time; prepares payments under segregation of duties; verifies vendor bank changes before payment

30-day; 90-day; Annual

Systems & ERP Migration

Keeps QuickBooks records clean; completes assigned Intacct tasks on schedule

90-day; 6-month; Annual

Privacy & Data Security

Completes HIPAA privacy and security training at orientation and annually; protects financial and vendor data

Orientation; Annual

Accuracy & Attention to Detail

Work arrives at review complete and correct

30-day; 90-day; Annual

Accountability

Meets close and payment deadlines and raises issues early

30-day; 90-day; Annual

Process Improvement

Simplifies payables and close steps and documents changes

6-month; Annual

Integrity & Confidentiality

Maintains confidentiality of financial, payroll, and vendor information

30-day; 90-day; Annual

The employee completes Clarity Clinic orientation, including HIPAA privacy and security, compliance, and role-specific training, within the timeframe set by HR policy. Competency is assessed at hire (structured interview with a technical exercise), at 30 days, 90 days, and 6 months of employment, and annually thereafter. The Controller serves as the evaluator of record, in coordination with Human Resources. Assessment methods include direct review of work products (reconciliations, journal entries, close workpapers, payment batches) and observation. Results are documented and retained in the employee's personnel record in accordance with Joint Commission standard HR.01.06.01 and Clarity Clinic policy CC_HRM_D_HRM.01.07.01.