21d ago

Property Assistant

United States·Annapolis Junctionmid

OtherAssistant

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Overview

ESSENTIAL FUNCTIONS Tenant Relations Provide customer service to tenants by receiving tenant calls and coordinating requests for services.

Technical Tools

OtherAssistant

Monitor and accurately codes invoices in the accounting system in a timely manner in accordance with company guidelines.
Research invoices and follow-up with vendors as needed.

Coordinate service contracts and monitor current contracts to ensure that proper insurance and waiver of lien forms are intact.
Maintain tickler file for service contract expirations.
Maintain up-to-date approved service contract list.

Provide administrative support for Property Managers and field personnel, including preparing letters, memos, spreadsheets, purchase order requests for bids and operating procedures as needed.
Assist in ordering uniforms and provides technology support.
Order office supplies and plans office events.
Maintain office equipment and equipment service agreements.
Maintain lease files and other files as necessary.
Administer the automated work order system (MAXIMO) and train new engineers on using the software as necessary.

Coordinate with Property Managers and building personnel for tenant move in/move out.
Contact movers for Certificate of Insurance and provide rules and regulations for after-hours move in/move out.
Generate tenant “welcome” letter, handbook, and appropriate welcome gift.
Coordinate with Property Manager for purchase of tenant signage (lobby, suite, and building) in accordance with building specifications

~1 min read

→Maintain property information to include (at a minimum) license agreements, vendor/contractor list, emergency procedures, equipment list, inventory list and personnel list.
→Assist in budget preparation.
→Perform other job-related duties as assigned.