Document Control Specialist- Rail Transit Project

Major Duties and Responsibilities

• Support capital and non-capital projects by applying appropriate and proper electronic document archiving procedures;
• Create and maintain projects files;
• Follow the WMATA file naming convention;
• Assist WMATA and consultant staff in retrieving needed documents from electronic file archives;
• Perform quality control checks to ensure that digital files are:
  • Complete,
  • Legible,
  • Correctly oriented,
  • Named consistently with the WMATA file naming convention, and
  • Archived consistently with the WMATA file directory structure convention.
• Scan hard copies of historical documents into a digital format and save the scanned files in the appropriate digital folder, in accordance with the digital file structure provided by WMATA;
• Take the lead on maintaining records for as-built drawings, design drawings, standard drawings, as is drawings, and contract close out documents in accordance with the policies and procedures setforth by the Infrastructure (INFR) Department;
• Coordinate with the project team, contractors, consultants, and Digital Modernization department to support the project close out process and assist with document onboarding from the Project
• Management Software System (PMSS) to the final WMATA repository; and
• Perform additional assignments as directed by the WMATA Task Manager.

• Bachelor’s degree in engineering or related field; in lieu of a bachelor’s degree, three (3) years of progressive work experience in a related field (i.e., architecture, engineering, or construction
• management), in addition to experience listed below, will be considered;
• A minimum of three (3) years of experience working with construction, record or document management, project administrative records-submittals, correspondence, RFIs, etc.;
• Experience in Construction Management Applications (i.e., Procore, Prolog);
• Experience working with documents, hard copy and digital, and file management;
• Extensive experience with all Microsoft Office applications;
• Strong organizational skills;
• Experience performing quality control checks; and
• Ability to clearly and professionally communicate both verbally and written.

• Experience working with secure contract documents, reports, and plans for infrastructure that may be classified as sensitive information.
• Familiarity with preparing operational procedures; and
• Experience working with eBuilder, Procore, or similar applications.

Salary Range: $65,599 to $87,868 YR