Systems Administrator

Position Summary & Objective:

The purpose of the System Administrator role is to support several functions within the company with administering, updating and extracting data from the ERP and Shop Floor Data Capture software.

This role reports directly to the Operations Manager.  

Routine Tasks:

• Updates to BOM, waste and efficiency allowances on Sage
• Work Order Closure Analysis
• Support in stock accuracy investigations on Sage
• Support in ensuring that all material and labour tracking on Sage is accurate
• Issuing daily/weekly/monthly OFX report analysis
• Issuing of ZDWOR report every day for Gemba walk. Figures are being compared vs those collected by Clerk and analysing waste allowances etc
• Creation of Maximus LVI01 work orders
• Creation of other work orders, mostly Fiscal only packing ones and other work orders which weren’t created by planning for various reasons such as change in plan in silent hours. Every month close and reopen all Microsoft workorders as that is how the system was built to operate.
• Miscellaneous issues of wasted product for all the relevant closed work orders. Part of Work Order closure which needs to be done in a timely manner.
• Creation of Inventory sessions for stock counts - Currently discussions are ongoing between planning and finance to streamline further as the number of products to count monthly is vast and hard to achieve especially for finishing WIP in reel format. This is time consuming as each count need to be verified in Sage
• Analysing work orders outcome. Understand root cause for high positive and negative labour/waste variance and provide feedback so that management can then take counter actions.
• Maintain employees accounts to enable sage access and assist all employees with their accounts.
• Issue a weekly report from Sage and audit employees' clocking’s against actual dockets and against TMS to manage discrepancies resulting in labour variances.
• Authorise weekly hours against workorders.

• Ink & Plate Part Number Setup in sage for every product
• Creation of Product WIP Codes per process
• Creation of Product Sites
• Creation of Print & Finish Routing
• Creation of Trial Work Centres
• Creation of Machine Work Centres
• Changes in Products (also included with every budget)

• Update of Waste% for DWOR Report
• Update of Ink Consumption rates
• Update of Make Ready Targets
• Update of RFT Targets
• Update of new Labour Rates in Routings
• Creation of new Labour Work Centres

• Creation of Pack only BOM & ROUTING
• Creation of PMC only BOM & ROUTING
• Creation of Blumer only BOM & Routing
• Product Updates in BOMs
• Product Update in Routings
• Product Creation of Alternate process routing & BOMs
• Cleaning of inactive codes and old products in SAGE.

• Test changes in Sage following updates to sage itself. Test scenarios after patches were installed. Work closely with NPI and Associate Managers on this task.
• BAU (DWOR, BAU, SFDC, etc...) trouble shooting (with Associate Managers and NPI) and assist NPI with new products Sage testing.

Common to all roles:

• To ensure full participation in the performance development review (PDR) process and maintain an up-to-date record of all training and development activities/programs
• To always act and behave in a way compliant with all the company guidelines and policies, especially those relating to values and behaviours, environmental health and safety, ethics and codes of conduct, as it is through living our values that we strengthen the culture of our business and demonstrate our understanding of our Code of Business Principles.

Disclaimer:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Capabilities:

• Experience with previously using Sage or other ERP Systems is desirable
• Conversant with Microsoft Office 365
• Excellent analytical and problem-solving skills
• Logical and efficient, with keen attention to detail
• Good communication skills at all levels, both written and verbal in English and Maltese