Parent Relations (Part-time)

Description

• →Provide office support services to ensure efficiency and effectiveness:
• →Answer all incoming calls and handle caller’s inquiries whenever possible Re-direct calls as appropriate and take adequate messages when required
• →Greet, assist and/or direct visitors to the proper location
• →Pick up and deliver the mail
• →Assist in the planning and preparation of meetings
• →Provide MS Office and secretarial support
• →Monitor the use of supplies and equipment to keep adequate inventory
• →Provide support for enrolled families
• →Develop and maintain a current and accurate filing system
• →Field and manage family questions regarding CV
• →Manage communications with enrolled families
• →Perform staff and internal support
• →Perform closing duties to ensure a seamless open for the next morning
• →Support in assigned project based work

Requirements

• Providing general administrative services including expense report processing, credit card reconciliation.
• Providing general new employee setup duties including new hire paperwork.
• Experience with phone systems, combined with the ability to handle calls, transfers, etc.
• Coordinating and scheduling company functions/activities/lunches and business meetings/team and group meeting either in the office or outside
• General office housekeeping to include the neatness/maintenance within the lobby area, conference rooms, as well as kitchen and break room facilities
• Maintaining inventory, ordering stocking of all office supplies including shipping/receiving
• A solid understanding for MS Office and general desktop applications and web browsers
• Physical constraints required include the ability to hear the conversational voice, with or without a hearing aid, the ability to see and read newsprint with or without corrective lenses, to speak and be understood under normal circumstances, to lift and carry children and other items weighing up to 50 pounds, and the use of arms, hands, legs, and feet with or without corrective devices to accomplish the job, including evacuation of the building during emergencies.

• Professional telephone skills
• Professional verbal and written communication
• Two years experience with office supervision and reception
• High level of technology proficiency specifically in Microsoft Office and Web Technologies
• Bilingual (English-Spanish)