Senior Tax & Compliance Analyst (US Sales Tax / Excise)

Business Licenses & Registrations

• →Prepare, file and track new applications for state and local business licenses, foreign qualifications and DBAs.
• →Obtain and renew industry permits, including tobacco, cigarette, cigar and nicotine retailer, distributor, wholesaler and delivery-sale permits, along with any required bonds.
• →Keep entity records current with each Secretary of State, including annual reports and registered agent details.
• →Process changes of address, ownership, officers or business name with every affected agency.

Tax Registrations & Renewals

• →Register the company for sales and use tax, excise tax and other state tax accounts wherever there is nexus or taxable product sales.
• →Track renewal dates, file renewals on time and keep all permits active and in good standing.
• →Coordinate with Finance on filing frequency, account numbers and good-standing certificates.
• →Collect, issue and maintain resale and exemption certificates for customers and vendors.

Research & Compliance

• →Research licensing, tax and product regulations before the company enters a new state or launches a new product.
• →Monitor changes in law and agency rules, such as nicotine-pouch tax rulings, flavor bans, age-verification rules and PACT Act updates, and summarize what they mean for the business.
• →Maintain a state-by-state compliance matrix showing what’s required, what’s held and what’s outstanding.
• →Support audits, agency inquiries and investigations by gathering records under the direction of Finance and outside counsel.

Corporate Secretarial

• →Maintain corporate records, including formation documents, operating agreements, ownership records, and officer and member resolutions.
• →Prepare and track annual reports, beneficial ownership filings and good-standing certificates for each entity.
• →Draft routine resolutions, consents and minutes, and keep the corporate document repository organized.
• →Respond to KYC and due-diligence requests from banks, vendors and customers with accurate company documents.

Records & Process

• →Own a central license and tax register with permit numbers, effective and expiry dates, fees, contacts and copies.
• →Run a renewal calendar that sends reminders at least 90 days before each deadline.
• →Make sure physical permits are displayed where required and that old or voided permits are archived.
• →Manage relationships with state agencies, outside licensing vendors and registered agents.
• →Report monthly to leadership on status, risks and upcoming deadlines.

Finance & Accounting Support

• →Prepare and file sales and use tax and tobacco excise tax returns, and reconcile tax liabilities to the general ledger.
• →Support month-end close with account reconciliations, journal entries, accruals and prepaid schedules.
• →Assist with accounts payable and receivable, including vendor setup, invoice processing and payment runs.
• →Track and pay license fees, surety bonds and registered agent costs, and maintain the compliance budget.
• →Respond to tax notices and support external audits by preparing schedules and supporting documents.
• →Help with management reporting, ad hoc analysis and finance projects as assigned.

• ACCA, CA, CMA/ICMA or Chartered Secretary (ICSP or equivalent) qualification, either full or part-qualified. A degree in accounting, finance, commerce or law with strong relevant experience will also be considered.
• At least 4 years of hands-on experience in tax, accounting, corporate compliance, company secretarial or regulatory filing work, for example at an audit or tax firm or in a corporate finance team.
• Solid understanding of indirect taxes (sales tax, VAT or excise) and how tax registrations and filings work.
• Proven experience with statutory filings and maintaining corporate records with government regulators.
• Exceptional organization skills, with a track record of managing a high volume of deadlines accurately.
• Excellent written and spoken English, and a clear, professional manner on calls and emails with government agencies.
• Self-directed and a quick learner who can pick up a new regulatory system and work without close supervision.

• Exposure to US state tax, business licensing or Secretary of State filings, including international jurisdictions.
• Hands-on accounting experience with reconciliations, journal entries and month-end close.
• Experience serving US or UK clients, for example at an outsourced accounting or compliance firm.
• Experience with excise-regulated products such as tobacco, nicotine, alcohol or pharmaceuticals.
• Familiarity with sales tax tools such as Avalara or Vertex.