Alumni Relations Events Coordinator

Location: Shoreline, WA

Employment Status: Full Time

Compensation: $33.00 - $39.75.

Benefit Highlights: Health Insurance, Retirement Plans w/CRISTA match, Family Care, Paid Holidays, PTO, Tuition Discount at King’s Schools.

COMPANY OVERVIEW

CRISTA Ministries (“CRISTA”) is a Christian church community that exists to exercise and express its Christian beliefs. At the core of our Christian church community is the belief that as Christians, we are part of the priesthood of all believers, set forth in I Peter 2. We believe this priesthood calling rests upon all Christians and is a foundational, spiritual practice of our CRISTA community. This priesthood calling evokes within us the response to view our work as our ministry. We believe that all representatives of our community are ministers of the gospel and play equally important roles in exercising, expressing and teaching our beliefs (I Corinthians 12: 17-23).

CRISTA exists to make known the love of Jesus Christ through demonstrated works of service and ministry. We use every method available so that the people of the world may hear the Gospel, accept Christ as their Savior, and grow in their faith. We are a united family of Biblical Ministries inspired by a shared vision to serve and impact the young through the elderly, all cultures and backgrounds, in our own backyard and around the world through excellence in our service and operations. By leading a healthy and sustainable organization, CRISTA empowers its ministries to serve the needs of the world and share the Gospel, making disciples. Our commitment is to glorify, honor and obey the Lord in all we do through a workforce of ministers: our staff and volunteers who are called, committed, and faithful Christians.

CRISTA leads five distinct ministries in alignment with our calling to draw people into a transforming relationship with Christ. From World Concern’s relief and development efforts around the globe; from CRISTA Media’s stations that broadcast uplifting messages and music through your radio dials to the fireside songs that bring joy to campers year-round at CRISTA Camps; from the young minds equipped with knowledge at King’s Schools to the seniors receiving exceptional care at CRISTA Senior Living. Whether traversing the globe or right in our backyard, the CRISTA family of ministries is empowered to meet the needs of those we serve with the Gospel of Jesus Christ.

CRISTA MINISTRIES MISSION AND VISION STATEMENTS

• Mission Statement: To fearlessly declare the Gospel, with Biblical truth and love, leading generations to follow Jesus.
• Vision Statement: Until All Know Jesus.

CRISTA MINISTRIES CORE VALUES

• Christ-Centered: We approach our work by faith, prayerfully believing God will do the miraculous.
• Servanthood: We serve our world by meeting needs practically and spiritually.
• Uncompromising Integrity: We are honest, transparent, and trustworthy – reflecting Jesus in all we do.
• Holy Stewardship: We honor and maximize the potential of the resources, assets, and people God has entrusted to us.
• Excellence: We serve with excellence knowing that we represent God in our work, words, and actions.
• Unified Team: We are One CRISTA, united in the vision to transform lives with the Gospel of Jesus Christ.

POSITION SUMMARY

The Alumni Relations Events Coordinator will research, plan and execute events focused on King’s Schools alumni connections and will help drive engagement and financial support among alumni, their family and friends. This position will coordinate alumni-focused events; support alumni-related fundraising activities; and collaborate with the Director of Alumni Relations and other stakeholders to establish meaningful volunteer opportunities and positive experiences that will foster greater fundraising in relation to upcoming Capital Campaigns for King's Schools. The Coordinator will align events with alumni interests and areas of involvement from when they attended school to lead creative, meaningful events that deepen alumni connections to King’s Schools. The Alumni Relations team will work together in developing meaningful programs and strategies. Other duties include researching vendors, managing volunteers, and providing hands-on support for event preparations. In addition, the Event Coordinator will handle day-to-day administrative tasks including scheduling meetings, managing event timelines, and tracking event budgets. This position plays a crucial role in ensuring that Alumni Events are planned in an organized manner and executed with excellence. The Alumni Relations team will work together in developing meaningful programs and strategies.

ESSENTIAL FUNCTIONS

(General overview and may not include all details of responsibilities)

• Alumni Relations Team 
  Serve as an integral member of the Alumni Relations Team in support of efforts to:   
• Deepen connection and engagement across the King’s Schools alumni community. 
• Drive financial support among alumni, their family and friends primarily in relation to upcoming Capital Campaigns for King’s Schools. 
• Support alumni-related fundraising activities and collaborate with stakeholders on opportunities that will foster greater fundraising.  
• Strategize events to align with alumni interest and areas of involvement from when they attended King’s Schools.  
• Participate in creative and strategic planning meetings for campaigns and projects.  

Event Coordination 

• Plan and execute a wide variety of alumni events and programs as directed by the Director of Alumni Relations, including reunions, homecoming activities, alumni spotlights, program-specific events, community events, and other special programs. 
• Coordinate class reunions and alumni event committees, providing ambassadors and volunteers with timelines, alumni data, resources, guidance, and Alumni Relations Team support. 
• Develop and maintain event timelines including run of show documents, set-up schedules, project plans and deadlines 
• Recruit, train, coordinate, and support event volunteers, ensuring they are prepared for their responsibilities before and during events. 
• Coordinate event logistics from planning through completion, including venues, deliveries, décor, printed materials, setup, teardown, event software, and other operational needs. 
• Manage event registration and guest experience including RSVPs, guest lists, attendee communications, check-in, name tags, seating assignments when applicable 
• Coordinate vendor relationships and event services, researching vendors, obtaining competitive bids, managing communications, and ensuring compliance with contractual, insurance, venue, and organizational requirements in collaboration with the CRISTA Ministries Director of Events, as needed. 
• Coordinate with internal CRISTA teams as appropriate including Facilities, Security, and AV/IT. 
• Partner with Resource Advancement Marketing to promote events, proofread and update event collateral, and coordinate event photography and other content for archival and promotional use. 
• Deliver exceptional guest, alumni, donor, sponsor, and volunteer experiences that strengthen relationships and advance alumni engagement, fundraising, and ministry objectives. 
• Support event financial management and partnership development, including budget tracking, invoice processing, expense reconciliation, and identification of sponsorship or partnership opportunities. 
• Track and evaluate event participation and outcomes, maintaining organized records, coordinating database updates, administering post-event surveys, and summarizing attendance, feedback, engagement, and program results. 
• Collaborate with colleagues, alumni, and internal partners to continuously improve events, identifying opportunities to enhance event quality, guest engagement, volunteer involvement, and operational efficiency. 

Conduct that reflects well on CRISTA Ministries and aligns with its mission, vision, Statement of Faith and Christian Community Representative Commitment (CCC).

ESSENTIAL QUALIFICATIONS

CHRIST CENTERED

• Belief that Jesus Christ is Lord and Savior.
• Is a committed Christian who is dedicated to continued spiritual growth and development as evidenced through a growing personal walk with God (e.g. daily spiritual rhythms of prayer, fellowship, Bible study, etc.).
• Prayerfully seeks God’s will in their own lives and in their ministry at CRISTA.
• Engages our ministry including staff and colleagues through prayer, participation in spiritual practices, leading devotionals and other spiritual practices.
• Affirms, aligns with and supports CRISTA’s Statement of Faith and Christian Community Representative Statement (CCC).
• Conducts themselves in a manner which reflects well on CRISTA Ministries and aligns with its mission, vision, Statement of Faith and Christian Community Representative Commitment (CCC).
• Demonstrates the values of a CRISTA leader.

EDUCATION

• Bachelor’s degree from an accredited college or university recognized by the United States Department of Education or equivalent. Relevant work experience may be substituted for education on a year-for-year basis.

EXPERIENCE

• 2-5 years of demonstrated experience in event planning and coordination and/or skills related to this position.
• Fundraising event experience or customer service experience a plus.
• Strong interpersonal and communication skills 
• Experience with CRM systems and alumni databases (Salesforce etc.) 
• Experience with event project management 
• Ability to manage multiple projects and work collaboratively with several departments 
• Proactive follow-through 
• Problem-solving skills and the ability to anticipate needs 
• Passion for King’s Schools and Christian Education  

SOFTWARE / EQUIPMENT KNOWLEDGE

• Microsoft Office suite  
• Experience with any/all of the following a plus: 
  • Collaborative software (Google Docs, Google Sheets, SignUpGenius, etc.) 
  • Event software or CRM (like Salesforce) 
  • Design software (Canva, Adobe Photoshop, etc.) 

OTHER CONSIDERATIONS

• Able to handle multiple, concurrent projects and work collaboratively within diverse teams and across departments. 
• Attention to detail and organized. 
• Flexibility, unusual work hours at times (occasional late evening or weekend events) 
• Ability to handle multiple, concurrent projects and work within diverse teams.  
• Excellent communication abilities (verbal and written) 
• Clear understanding of what superior customer service entails 
• Enjoy working in a fast-paced, deadline-driven environment 
• Ability to lift and maneuver large event items 
• Ability to pass background checks relating to DSHS Secretary’s List of Crimes and Negative Actions. (WAC 388-113).  

PREFERRED QUALIFICATIONS

OTHER CONSIDERATIONS

• King’s Schools Alumni

STATEMENT OF NONDISCRIMINATION

CRISTA is a Christian, religious organization that lives out its faith-based mission through five ministries: CRISTA Camps, CRISTA Media, CRISTA Senior Living, King’s Schools, and World Concern.  As permitted by Title VII of the Civil Rights Act of 1964, CRISTA reserves the right to prefer employees of a particular religion and to require its employees to hold certain religious beliefs, engage in certain religious observances, and engage in or refrain from engaging in certain behavior, based on CRISTA’s religious beliefs. CRISTA’s employees must agree with and support without reservation CRISTA’s Statement of Faith and must conduct themselves in accordance with the religious beliefs and practices that flow from that Statement of Faith and CRISTA’s Christian Community Policy.

Among those employees and employment applicants who agree with and support without reservation and abide by the Statement of Faith and CRISTA’s Christian Community Policy, CRISTA does not unlawfully discriminate on the basis of race, color, national origin, age, sex, disability, genetic information, or any other protected characteristic. Based on its religious beliefs, CRISTA values and respects the dignity of all persons and appreciates the diversity of God’s creation.