Project Coordinator

The Project Coordinator is responsible for providing dynamic administrative support across different areas of the business, assisting with project execution and ensuring smooth operational functions. This role encompasses a variety of responsibilities depending on the specific department being supported. As part of the project management or account management team, the Project Coordinator plays a key role in handling project-related tasks, ensuring timely completion, and maintaining accurate records. 

This position requires a proactive and highly organized individual who can efficiently manage multiple priorities and adapt to the varying needs of different departments.  

• →Responsibilities 
• →Coordinate the administrative and operational activities of assigned projects from initiation through closeout. 

• →Maintain accurate project records within company operating systems, ensuring information is current, complete, and organized. 

• →Assist with purchase orders, contracts, change orders, budgets, and other project documentation. 

• →Support project financial management by preparing invoices, monitoring project costs, identifying discrepancies, and assisting with accounts receivable follow-up. 

• →Coordinate project startup activities, including job setup, site access, required permits, certifications, and other project-specific documentation. 

• →Track project schedules, milestones, deliverables, and completion dates to support successful project execution. 

• →Facilitate communication between Project Managers, field and technical teams, clients, subcontractors, vendors, and internal departments to ensure timely sharing of project information. 

• →Coordinate meetings, distribute project communications, and provide administrative support to keep projects moving efficiently. 

• →Prepare reports, project summaries, and supporting documentation for project reviews and leadership meetings. 

• →Audit project documentation and operational data to ensure accuracy, compliance with company standards, and alignment with financial objectives. 

• →Support project closeout by ensuring required documentation is complete, organized, and submitted on time. 

• →Partner with Project Managers and project teams to support daily operations, resolve administrative issues, and contribute to the successful delivery of projects. 

• →High School Diploma or equivalent required  

• →At least 2 years of experience in an administrative or project coordination role, preferably within construction, electrical services, or related industries. 

• →Ability to manage multiple priorities and stay organized in a fast-paced environment. 

• →Excellent written and verbal communication skills, able to interact with internal teams, clients, and external partners professionally. 

• →Attention to Detail 

• →Takes initiative to anticipate needs and solve problems before they arise. 

• →Collaborates well within teams, offering support and maintaining effective communication across departments. 

• Real-time Communication is key to success: We will communicate real-time to our team members and clients. 
• Knowing our projects is key to success: Preplanning and continuous planning habits lead to success.  We will preplan every project, every time, no exceptions.
• Responsiveness is key to our success: We will deliver on time on all commitments and approach every request with a sense of urgency. This is our differentiator.
• Accountability is key to our success: I have a clear understanding of what I am responsible for and will ensure I have enabled good routines and habits that ensure successful outcomes. 
• We are professionals and will hold ourselves to the highest standards: The services and products we deliver will represent this belief. In return we will become role models for our youth, enhance our brand reputation and provide high value outcomes and exceptional experiences for our partners and clients.

CS Erickson extends equal employment opportunities to qualified applicants and employees regardless of an individual’s race, color, religion, national origin, age, sex (including pregnancy, gender identity, and sexual orientation), disability, marital status, military service, height, weight, genetic information, or any other reason protected by law.

CS Erickson is committed to working with and providing reasonable accommodation to applicants with disabilities. CS Erickson will not discriminate against any qualified individual who can perform the essential functions of the job with or without a reasonable accommodation.

CS Erickson partners exclusively with recruiters who have a current, signed agreement in place. Recruiters without such an agreement must not present themselves as acting on behalf of CS Erickson. We kindly ask that you do not contact our employees or hiring managers or submit unsolicited resumes. Any resumes received without an approved recruiting agreement will be considered the property of CS Erickson, and no fees will be paid.