Acquisition and Cataloging Specialist

California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement, CSUMB is part of the nation’s largest four-year public university system, California State University, which educates nearly 460,000 students every year. 

With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. 

The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University.

As one of the 22 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean.

1. →Acquisitions and Materials Procurement — Organize and carry out acquisitions and procurement functions for materials in all formats, including identification, ordering, receiving, processing, monitoring timely and accurate receipt, and resolving vendor or publisher issues.
2. →Cataloging and Bibliographic Record Management  — Obtain, revise, and edit bibliographic records from OCLC and vendors; monitor vendor-supplied records to ensure profiles and parameters remain current and relevant; perform original and copy cataloging as needed.
3. →Electronic MARC Records and Catalog Database Maintenance — Retrieve electronic MARC records, prepare files for batch loading, edit records as needed, process record changes and deletions, perform regular database maintenance, remove superseded records, and document related procedures.
4. →Acquisitions Invoicing and System Support — Create purchase orders and invoices in the Alma acquisitions subsystem; process vendor invoices for payment; collaborate with the Systems Coordinator and/or Library Analyst on subsystem maintenance, troubleshooting, report generation, and fund code management.
5. →Serials and Periodicals Management — Receive and process periodicals and serials; identify and claim missing items; update records when titles or standing orders change; troubleshoot serial-related issues; and verify and process related invoices.
6. →Gift Materials Processing — Receive, evaluate, and process library gift materials in accordance with established procedures.
7. →Budget Tracking and Expenditure Monitoring — Work with the Library Dean, Library Analyst, and Coordinator of Collections to establish budget limits and expenditure triggers in the acquisitions subsystem; track expenditures and inform selector librarians of available funds.
8. →Materials Repair and Rebinding — Advise librarian selectors regarding damaged materials; perform in-house repairs or coordinate shipment to vendors for rebinding.

Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time.  May require travel between campus offices and off-campus locations. 

The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.  

Under the general supervision of the Library Dean, the Acquisition and Cataloging Specialist performs specialized technical and paraprofessional duties for the following library functions: acquisitions, cataloging services, serials management, and materials preparation. The incumbent ensures that library materials are available to CSUMB library patrons in a timely, accurate, and organized manner.

1. Consult with librarians and other staff members to resolve inter-departmental issues or problems
2. Gather statistics and data, maintain and update records, provide reports when requested, and compile monthly and annual CSU library statistics
3. Monitor and order supplies for material processing and in-house bindery. Update department procedures as needed
4. Perform other job-related duties and special projects as assigned.

Equivalent to a completion of a high school education or equivalent certification and four years of related library experience or an equivalent combination of experience and education.

Three years of related library experience or an equivalent combination of experience and education. Experience with or knowledge of electronic ordering and invoicing interfaces between local library and vendor systems. Familiarity with other library units/functions. Demonstrated initiative and adaptability to change. Evidence of continuous education and training to enhance skills and knowledge. Technical fluency with Microsoft Office Professional Suite, and Google Mail and calendaring. Experience using Alma for technical services work. Experience working with a diverse and multicultural population.

To receive full consideration, applicants must complete and submit the required online application by the priority screening date listed on the Careers at CSUMB website. Applications received after this date may be reviewed at the University’s discretion. All submitted materials become the property of CSUMB and will not be returned.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailinghumanresources@csumb.edu

All employees must be eligible for employment in the U.S.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.

Please view the California State University Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX at: https://www2.calstate.edu/titleix

Resources and contact information for the CSU Monterey Bay Title IX can be found at: Title IX | California State University Monterey Bay

CSUMB is a smoke and tobacco-free campus.

CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

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