Administrative Support Coordinator (Administrative Support Coordinator I), College of Natural Sciences

Under the general supervision of the Associate Dean, the Administrative Support Coordinator will provide administrative and front office support for the College of Natural Sciences..

• →Coordinate front-office operations by responding to Dean's Office inquiries (in person, by phone, and email); maintain conference room scheduling; distribute mail; perform campus errands; oversee golf cart assignments and maintenance coordination; and maintain office equipment by submitting service requests as needed.
• →Coordinate procurement of office supplies and equipment, monitor inventory levels, and initiate purchases in compliance with university policies and budget guidelines.
• →Serve as the College representative for the receipt, distribution, tracking, and puck up faculty, staff, and student employee pay warrants in accordance with university procedures.
• →Serve as a backup to the CNS departments by processing classroom changes and student enrollment transactions, including issuing permits, removing holds, and processing add/drop requests.
• →Coordinate and execute college-wide events in collaboration with the Dean and Associate Deans, including Commencement, Homecoming, Science Carnival, Convocation, Outstanding Student Reception, Scherba Lectures, Chair Retreats, biannual college receptions, and other special events.
• →Coordinate event logistics, including venue reservations, catering, speaker agreements, meeting arrangements, awards, plaques, regalia, and on-site event support during evenings and weekends.
• →Prepare and process direct pay requests, hospitality expense forms, and independent contractor requisitions, ensuring accuracy, complete documentation, and compliance with university policies and procedures.

• High School diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

• • Experience to be fully functional in all technical aspects of work assignments.
  • Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
  • Thorough knowledge of English grammar, punctuation, and spelling.
  • Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
  • Ability to independently handle multiple work unit priorities and projects.
  • Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
  • Working knowledge of budget policies and procedures.
  • Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
  • Ability to draft and compose correspondence and standard reports.
  • Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

• • Peoplesoft experience
  • Experience in higher education.

Work status: Full-time /Non-Exempt / Probationary

Satisfactory completion of a background check (including a criminal records check) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

CSUSB is a smoke and tobacco-free campus.  See policy at  https://calstate.policystat.com/policy/6591951/latest/.

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act

Advertised: Sep 24 2026 Pacific Daylight Time
Applications close: Oct 09 2026 Pacific Daylight Time

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