Doctoral Program Coordinator (Administrative Support Coordinator II)

The College of Health and Human Services (CHHS) is seeking an Administrative Support Coordinator II to provide centralized coordination and administrative support for graduate programs across the College, including its Joint Doctoral Programs (JDPs). Working closely with the Associate Dean for Research and Graduate Studies, this position helps keep critical graduate program processes, communications, records, and timelines organized and moving forward.

The Coordinator supports graduate programs throughout the student lifecycle—from recruitment and admissions through enrollment, academic progress, degree completion, and alumni follow-up. The position also provides dedicated administrative coordination for the Joint Doctoral Program in Interdisciplinary Research in Substance Use, including collaboration with UC San Diego, and contributes to Dean’s Office communications, events, and operations. This role is well suited for someone who excels at managing multiple priorities, navigating detailed administrative processes, building collaborative relationships, and ensuring important work is completed accurately and on time.

• →Graduate Program Coordination: Coordinate administrative processes, timelines, records, and communications across CHHS graduate and Joint Doctoral Programs, ensuring required activities are completed accurately and on schedule.
• →Student Lifecycle Administration: Support processes spanning recruitment and admissions, enrollment, academic progress, degree completion, and alumni follow-up while maintaining organized records and tracking required actions.
• →Joint Doctoral Program Support: Provide dedicated administrative coordination for the Joint Doctoral Program in Interdisciplinary Research in Substance Use, including collaboration with UC San Diego and support for examinations, course agreements, documentation, and student processes.
• →Data & Records Coordination: Maintain graduate program tracking systems and coordinate the collection, organization, and reporting of student, alumni, academic, research, and career information in partnership with College and university units.
• →Communication & Stakeholder Support: Serve as a central administrative resource for program directors, faculty, students, alumni, staff, College leadership, and external partners by communicating established processes, coordinating follow-up, and connecting stakeholders with appropriate resources.
• →Administrative Problem Solving: Monitor deadlines and workflow, identify and resolve routine administrative issues, and coordinate with the Associate Dean or appropriate campus offices when matters require additional policy or program expertise.
• →Dean’s Office Operations: Support College communications and email management, special events, front-office functions, and other administrative projects that contribute to the academic and research operations of CHHS.

• Full-time, benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is eligible for telecommuting up to one day per week, following a training period during which on-site presence is required.

The College of Health and Human Services (CHHS) faculty, through advising, teaching, and supervising, offers students a balanced education of academic study, field placement, clinical experiences, and research opportunities. CHHS consists of the following schools: the School of Speech, Language, and Hearing Sciences, the School of Nursing, the School of Social Work, the School of Exercise and Nutritional Sciences, the School of Physical Therapy, and the School of Public Health.

For more information regarding the College of Health and Human Services, click here.

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/ vocational program, or their equivalents combined with several years of related office work experience.

• Experience in a higher education environment is preferred.
• Administrative experience supporting a graduate-level academic program is preferred.
• Strong attention to detail and experience maintaining accurate databases, tracking systems, spreadsheets, and program documentation.
• Strong organizational and project coordination skills, with the ability to manage multiple processes, deadlines, and priorities simultaneously.
• Experience working collaboratively across departments, programs, or organizations to coordinate shared processes and initiatives.

At SDSU, our diversity gives us power and benefits every single member of our community.  Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment.  We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

Back to search results Apply now Refer a friend

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. 

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.