Elementary and Bilingual Education Administrative Support Coordinator I

Job Title

Elementary and Bilingual Education Administrative Support Coordinator I

Classification

Administrative Support Coordinator I

Auto Req. ID

562771

Salary Range

Classification Range $4,047 - $5,896 per month

(Hiring range depending on qualifications, not anticipated to exceed $4,047 - $4,558 per month)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM           

Why CSUF

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

Department

The Elementary and Bilingual Education department within the Division of the College of Education prepares educators for Transitional Kindergarten through eighth grade. It offers a multitude of subject credentials, bilingual authorization, and master’s programs. The College of Education is home to more than 1200 credential and graduate students with its work focusing on closing the opportunity gap. The College’s impact is notable given the fact that we credential the largest number of teachers of any public institution in the state of California and have the largest Ed.D. program in the CSU system. We seek an exceptional individual to join our Elementary and Bilingual Education team as the Administrative Support Coordinator I. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

California State University Fullerton’s Department of Elementary and Bilingual Education is searching for an Administrative Support Coordinator. We are looking for a professional who possesses excellent customer service, organization, and communication skills. The Administrative Support Coordinator should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Under general supervision, the Administrative Support Coordinator serves as the principal staff assistant to the department chair. Responsible for the coordination, room reservation, and event planning of department meetings, professional development events, retreats, and other special projects including Commencement. Serves as office lead and oversees student assistants. Prepares appointments for hiring of student assistants for the Elementary and Bilingual Education department. Oversees hiring, training and development of student assistants working in the department. Responds to problems and needs of students and faculty which may require confidentiality and researching, interpreting, and resolving problems based on knowledge of university policies and procedures. Oversees department resources including general office supply inventory, purchases, work orders and technology services. Researches, prepares reports, and compiles data such as graduate student class needs. Provides support to the graduate program which includes 300 students and 26 faculty. Plans and coordinates schedule of classes, collection of syllabi, and space utilization between other college departments. Assists chair in preparing reports for dean’s office, Vice President Academic Affairs, state and national credentialing agencies, and the Chancellor’s Office. Maintains budget for several accounts and associated procurement cards, reconciles monthly OE&E budget, and sets up and processes supervisor mileage reimbursements. Maintains contact with offices across campus such as Admissions and Records, Scheduling Office, and Graduate Studies. Develops student recruitment and information materials. Verifies and inputs changes for each edit cycle of the schedule and prepares required reports for university scheduling office. Generates and maintains records of part time faculty including entitlement, contracts and faculty separations. Supports faculty and staff travel and blanket travel processes. Updates the department website, manages department social media and serves as the Department Information Technology Coordinator (DITC). Other duties as assigned.

Inclusive Leadership Statement

All College of Education students leave with a perspective that recognizes, acknowledges, and respects the knowledge and strengths all students bring from their communities (e.g., cultural, ethnic, disability, and linguistic). This perspective is known as Just Equitable and Inclusive Education (JEIE) and is evident in all our programs. College of Education students use this perspective to make community-based assets an integral component of curricular and pedagogical development. In this way, our graduates learn to value and draw upon students’ backgrounds not only to support them in developing skills leading to success in the broader society, but also as a mechanism to transform our communities. We believe that all faculty and staff who work for the college must share these same commitments.

Click here  https://ed.fullerton.edu/jeie/ to learn more about Just, Equitable and Inclusive Education (JEIE) principles. It is required that you provide a JEIE statement Your application will be considered incomplete without this requirement.

After viewing the video and reading our JEIE statement, please share how JEIE principles have informed or will inform your work in a professional setting.

• What do justice, equity and inclusion mean to you?

• A description of your experience working with a wide range of people.

• A description of how issues of justice, equity and/or inclusion have impacted you personally or professionally.

Essential Qualifications

High School diploma or the equivalent and two years of experience in general office, clerical or administrative support work or the equivalent. Training at a vocational school or full-time college education may be substituted for the required experience on a year for year basis. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems, and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broad range of interpersonal contacts including those at a higher level and those sensitive in nature.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

Preferred Qualifications

Experience working in higher education, specifically post graduate programs and in a large academic department. Experience working with students. Experience in designing brochures and promotional materials and working with multiple vendors. Familiarity with university policies and procedures. Experience or knowledge of using CMS.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Benefits at a Glance

• An array of health plans that include prescription drug coverage
• Dental and Vision coverage
• Income protection benefits including life insurance and disability
• Retirement plan through CalPERS
• Tuition waiver for employees and dependents if eligible
• FlexCash (in lieu of health and dental)
• Employee Assistance Programs
• 15 paid holidays

See our CSUF Benefits website for additional information.

Additional Information

California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
 
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.
 
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.  

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. 
 
California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.

Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.

Hiring Preference

On-Campus CSUEU Employees