Graduate Employment & Program Data Specialist (Administrative Analyst/Specialist, Exempt I)

The Graduate Employment & Program Data Specialist plays a key role in strengthening graduate education at SDSU by supporting graduate student employment and transforming program data into meaningful insights. This position collaborates with academic colleges to support the hiring and appointment of graduate students, ensure compliance with Collective Bargaining Agreement requirements, and assist units throughout the employment process. The role also works closely with College of Graduate Studies leadership and campus partners to analyze graduate program trends, develop reports and dashboards, and provide data that informs planning and resource decisions. This is an excellent opportunity for an analytical, solutions-oriented professional who enjoys combining human resources, policy expertise, and data analysis to make a meaningful impact on graduate student success.

• →Support graduate student employment across stateside and SDSU Research Foundation appointments by reviewing classifications, hiring documentation, and appointment requirements.
• →Interpret and apply collective bargaining agreement provisions, SDSU appointment processes, and SDSURF hiring practices to promote accurate and compliant employment practices.
• →Collect, verify, reconcile, and analyze graduate employment and program data (to include admissions, enrollment, retention, degree progress, demographics, and completion outcomes.)
• →Develop reports, dashboards, and summary materials that identify trends and support program evaluation, planning, and resource decision-making.
• →Collaborate with academic colleges and campus partners to establish consistent data and reporting practices and support College of Graduate Studies reporting.

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. 
• This position is designated as exempt under FLSA and is not eligible for overtime compensation. 
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.  
• This position may be eligible for partial telecommuting with onsite work in San Diego, after one year within the role.
  
  

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU—watch our video and imagine your future here: Working at the CSU.

The College of Graduate Studies (CGS) promotes holistic excellence in graduate programs and advocates for the long-term success of our graduate students. We collaborate with SDSU stakeholders and the broader community, maintain robust frameworks, and empower faculty and staff to effectively administer their graduate programs and uphold academic standards. CGS provides leadership, advocacy, financial support, and coordination for all graduate and post-baccalaureate education at San Diego State University, including the university’s 115+ master’s and 32 doctoral programs. The organization consists of 13 full-time personnel, led by the Dean. Core office functions include degree evaluation and conferral, student services, implementation of policy of Graduate Council, CSU, and California Ed. Code Title V, and administration of graduate student funding.

For more information regarding the College of Graduate Studies, click here.

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

• Experience supporting change management initiatives.
• Excellent written and verbal communication skills.
• Proficiency with human resources information systems, preferably PeopleSoft.
• Experience using queries and analyzing data from human resources information systems.
• Demonstrated ability to establish and maintain effective working relationships with individuals from underrepresented groups is preferred.
• Superior analytical skills, including high level of expertise in Microsoft Excel is preferred.
• Demonstrated intellectual curiosity, initiative, and commitment to achieving high-level results is preferred.
• Bachelor’s degree is preferred.

At SDSU, our diversity gives us power and benefits every single member of our community.  Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment.  We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

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All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. 

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.