Program Administration Specialist

Reporting to the Director of Programming in the Division of Continuing and Global Education (CGE), the incumbent is part of a team responsible for planning and implementing extended education programming. The team fulfills these responsibilities by building and leveraging relationships with prospective, current, and former students; faculty; staff; and external stakeholders.

Each Program Administration Specialist maintains a portfolio of extended education programs including, but not limited to, academic programs, extension credit, non-credit professional development and personal enrichment programs, Intersessions, and dual enrollment initiatives. The incumbent will focus primarily on academic programs, including degrees, certificates, and credentials.

CGE is the self-supporting academic and professional development unit of California State University, Fresno, known in the California State University system as Professional and Continuing Education (PaCE). As a self-supporting unit, CGE receives no state general fund appropriations. Operations are funded by revenue generated by self-supporting academic and professional development programs.

• Knowledge of:
  • Knowledge of extended education, continuing education, or higher education program administration.
  • Knowledge of the procedures and practices in educational program and curriculum planning and the processes required to plan and construct academic programs and course outlines.
  • Budget and purchasing practices, policies and procedures.
  • Knowledge of computer office systems and ability to use a broad range of technology, systems, and software packages (Microsoft Office Suite, Google applications).
• Skill/Ability to:
  • Ability to build professional working relationships and coordinate program operations across multiple academic and administrative units.
  • Ability to master sophisticated information systems, electronic workflows, and marketing platforms.
  • Ability to explain complex application, registration, payment, and academic procedures clearly.
  • Ability to identify student concerns and work with appropriate offices to resolve them.
  • Collect and synthesize quantitative and qualitative information to support program recruitment and promotion.
  • Ability to exercise sound judgment and maintain confidentiality when handling sensitive student, personnel, and financial information.
  • Ability to work independently while contributing effectively to a collaborative team.
  • Communicate clearly and concisely, both orally and in writing, and prepare detailed written reports and correspondence.
  • Organizational and time-management skills with the ability to work under pressure and manage multiple tasks and projects under competing deadlines and maintain flexibility in response to constantly shifting priorities.
  • Ability to determine needs for new or revised programs, plan course hours and credit, develop course outlines with instructors, locate instructors and assist them in understanding and completing contract arrangements.
  • Develop budgets and analyze costs.

• Knowledge, ability, and/or experience in one or more of the following areas is preferred:
  • Knowledge of higher education admissions processes including applicant evaluation, transcript review, eligibility determination, and decision notification.
  • Knowledge of student services related to registration, payment, withdrawal, grading, and financial aid.
  • Knowledge of student recruitment practices and enrollment pipeline management.
  • Knowledge of marketing campaign planning, budgeting, implementation, and evaluation.
  • Knowledge of academic scheduling, course registration procedures, and institutional deadlines.
  • Ability to work independently while contributing effectively to a collaborative team.
  • Prior experience with extended education, specifically in the CSU.

• →Equivalent to graduation from a four-year college or university.
• →Equivalent to two years of experience in planning classes or programs in a specialized field or area, preferably in higher, extended, or adult education.

We proudly serve as the University's central hub for access and innovation, providing educational opportunities to a wide array of audiences that would not be otherwise served by the institution.

Applications received by October 27, 2026 will be given full consideration by the search committee.

Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click “Apply Now” to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.

California State University, Fresno is one of 22 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

California State University, Fresno is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Human Resources Department at (559) 278-2032.

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://occr.fresnostate.edu/clery.html. 

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Fresno State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at jhorio@mail.fresnostate.edu.

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.  Questions may be sent to hr@csufresno.edu.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. 

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