School Coordinator (Administrative Support Coordinator II)

Are you an organized administrative professional who enjoys coordinating complex processes and supporting a dynamic academic environment? San Diego State University’s School of Theatre, Television, and Film is seeking a School Coordinator to coordinate the administrative and clerical operations that support the School’s academic programs and public production activities.

Working under the general supervision of the School Director, the School Coordinator provides administrative support to the Director, Associate Director, Academic Advisor, faculty, area heads, committees, staff, students, and members of the public. The Coordinator manages the School’s main office operations, serves as a primary point of contact for faculty and visitors, maintains records and confidential personnel files, coordinates academic appointments and class scheduling, and supports meetings, events, reports, and communications.

The School Coordinator also coordinates instructional and student payroll budgets, tracks expenditures, prepares fiscal reports, and helps ensure that appointments, payroll documentation, financial transactions, and academic processes comply with university procedures, CSU policies, and collective bargaining agreements. This role is central to maintaining continuity in the School’s administrative practices while supporting programs that combine academic coursework with hands-on theatre, television, film, and new media production.

• →Administrative Coordination: Coordinate daily main office operations and provide administrative support to the School Director, Associate Director, Academic Advisor, area heads, committees, faculty, staff, and students.
• →Academic Administration: Process faculty appointments and contracts, initiate background checks, maintain personnel files, support instructional reports, and coordinate related employment and payroll documentation.
• →Class Scheduling: Enter and maintain course schedules for regular and winter sessions, verify the accuracy of room, time, and faculty assignments, identify conflicts, and communicate issues to relevant parties.
• →Curriculum and Records: Coordinate curricular proposals, monitor approval deadlines, maintain current curriculum and School records, and distribute surveys supporting accreditation and evaluation activities.
• →Budget Coordination: Monitor instructional and student payroll budgets, track expenditures, analyze budget activity, prepare fiscal reports, and recommend adjustments in collaboration with the School Director.
• →Office and Event Operations: Coordinate meetings, receptions, events, and other activities; prepare and distribute meeting minutes; maintain supplies and equipment; and coordinate facilities, building access, technology, and service issues.
• →Student Employee Support: Hire, train, and supervise office student employees and graduate assistants, including coordinating attendance and absence reporting.

• Full-time, benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• This position is eligible for telecommuting up to 1 day per week, following a one-year probationary period during which on-site presence is required.

The School of Theatre, Television, and Film (TTF) is an academic unit within the College of Professional Studies and Fine Arts. The School differs from other academic units in that it administers both a curriculum that combines quality academic course work and production programs in which students apply classroom concepts while receiving pre-professional training and experience. In the latter capacity, the School often functions like a small business, producing a series of public presentations every year.

The School offers both undergraduate and graduate degree programs, including the terminal MFA degree. It operates and maintains two theatres: the 350-seat Main Stage Theatre and the 150-seat Prebys Stage. Each year, the Theatre production schedule includes 5 or 6 fully mounted plays, and sometimes an outreach production that tours to schools and other venues. The Television, Film, and New Media program (TFM) includes four film festivals each year.

Additional TTF facilities include: The Experimental Theater/Rehearsal Hall, video editing suites, a scene shop, a costume shop, a dedicated shop for TFM productions, a substantial inventory of TFM production equipment, and a TFM equipment check-out office.

The School is currently employing 21 full-time tenure-track / tenured faculty, 6 full-time lecturers, 30 part-time faculty, and 11 full-time staff, as well as a number of graduate assistants and hourly part-time employees. The majority of the staff contributes to the production programs in Film or Theatre.

For more information regarding the School of Theatre, Television, and Film, click here.

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. 

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

• Two to four years of related experience is preferred.
• Experience in a higher education setting or public sector setting is preferred.
• Experience processing academic appointments is preferred.
• Experience providing administrative support to a Director and/or Department Chair is preferred.
• Experience in administrative operations of performing Arts/film production organizations is highly desirable.
• Experience in the use of Microsoft Word, Excel, and related database software; Oracle, AdobeSign and similar software and/or database applications.

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