Payroll Officer 1 (Hybrid)

Introduction

\r\n\r\n\r\n\r\n\r\n\r\nThe State of Connecticut, Department of Correction (DOC)�seeks to fill two (2) Payroll Officer 1 positions within its Fiscal Services Payroll team.�\r\n\r\n\r\n\r\n\r\n\r\nWHAT WE CAN OFFER YOU\r\n\r\n\r\n Visit our NEW State Employee Benefits Overview page!\r\n The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information;\r\n Professional growth and development opportunities;\r\n A healthy work/life balance for all employees!\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\nPOSITION HIGHLIGHTS\r\n\r\n\r\n This position is full-time, following a second shift schedule, 40 hours a week, and scheduled Monday - Friday with the potential for telework.\r\n These positions support payroll and benefits administration for approximately 6,000 employees across the agency’s 24/7 operations.\r\n Responsibilities include payroll processing, benefits, accruals, retirement calculations, and implementation of payroll provisions of stipulated agreements.\r\n The roles include supervising 4–5 payroll clerks, coordinating audits, collaborating with facility administration, and supporting payroll process improvements.�\r\n These positions use CORE, ATLAS, and UKG/Kronos systems and participate in initiatives to improve payroll automation.�\r\n\r\n\r\n\r\n\r\n\r\n \r\n \r\n \r\n ABOUT US�\r\n \r\n \r\n \r\n The Connecticut Department of Correction is a diverse agency with a wide variety of employees from Correction Officers, to Educators, to Managers and Skilled Professionals. We value differences that make us stronger as a team and support our mission statement.�\r\n \r\n \r\n The Connecticut Department of Correction (DOC) is the agency responsible for corrections in the U.S. state of Connecticut. The agency operates 13 correctional facilities. It has its headquarters in Wethersfield. The DOC protects public safety by ensuring offenders serve their sentences of imprisonments in facilities that are safe, human, and provide re-entry programming.\r\n \r\n \r\n The State of Connecticut, Department of Correction is a unified system; all sentenced and un-sentenced offenders are supervised by the DOC. The Department also provides supervision for offenders on parole, community release, and other discretionary release programs.\r\n \r\n \r\n \r\n \r\n The DOC shall strive to be a global leader in progressive correctional practices and partnered re-entry initiatives to support responsive evidence-based practices aligned to law-abiding and accountable behaviors. Safety and security shall be a priority component of this responsibility as it pertains to staff, victims, citizens and offenders.\r\n \r\n \r\n \r\n \r\n

Selection Plan

FOR ASSISTANCE IN APPLYING:�\r\nCheck out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit for additional support throughout the recruitment process.�\r\nBEFORE YOU APPLY:�\r\n\r\n Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. �\r\n Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.\r\n Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.�\r\n Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.�\r\n Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. �Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.�\r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.�\r\n\r\n\r\n Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.\r\n\r\nAFTER YOU APPLY:�\r\n\r\n \r\n \r\n Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your  Personal Status Board regularly.�\r\n For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”�\r\n Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).���\r\n Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!�\r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.��\r\n The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.��\r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.\r\n This employer may participate in E-Verify and will provide the federal government with your Form I9 information to confirm work authorization.�\r\n \r\n QUESTIONS? WE’RE HERE TO HELP:�\r\n Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Alejandro G. D�vila-Hurtado at alejandro.davila-hurtado@ct.gov.\r\n Join the State of Connecticut and take your next career step with confidence!\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising a small payroll operation or assisting in supervising a moderate to large size payroll operation.\r\n

EXAMPLES OF DUTIES

\r\n\r\n Schedules, assigns, oversees and reviews work of staff;\r\n Provides staff training and assistance;\r\n Conducts performance evaluations;\r\n Determines priorities and plans unit work;\r\n Establishes and maintains unit procedures;\r\n Develops or makes recommendations on development of policies and standards;\r\n Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;\r\n Prepares reports and correspondence;\r\n Reviews accuracy of payroll including shift differential payments, annual increases, collective bargaining increases, retirement calculations, workers compensation benefits and revisions for attachments;\r\n Prepares or closely supervises more complex portions of a payroll such as retroactive payments or garnishments;\r\n Supervises reconciliation of payroll deductions and coding of payroll expenditures;\r\n Supervises maintenance of time records including issuing semi-annual leave balances;\r\n Supervises control and distribution of paychecks;\r\n Answers employees questions relating to payroll;\r\n May compile payroll expenditure data for budget preparation;\r\n May provide information and process paperwork regarding employee fringe benefits;\r\n Performs related duties as required.\r\n\r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n Considerable knowledge of\r\n \r\n relevant agency policies and procedures;\r\n and ability to apply relevant state and federal laws, statutes and regulations;\r\n \r\n \r\n Knowledge of\r\n \r\n and ability to apply state payroll policies and procedures;\r\n uses of office machinery used in accounting work;\r\n governmental accounting as it applies to payroll;\r\n \r\n \r\n Considerable\r\n \r\n interpersonal skills;\r\n oral communication skills;\r\n skill in performing arithmetical computations;\r\n \r\n \r\n Supervisory ability.\r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Five (5) years of experience in complex clerical work in accounting or payroll.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have had payroll preparation as the principal responsibility.\r\n\r\n\r\nNOTE: For state employees this experience is interpreted at the level of a payroll clerk.\r\n

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.\r\n

PREFERRED QUALIFICATIONS

\r\n\r\n Experience supervising payroll and/or employee benefits operations and overseeing payroll staff;\r\n Experience with processing payroll and/or employee benefits for organizations with 1,000 or more employees or 24/7 operations;\r\n Experience performing or coordinating payroll audits (Retirement, Benefits, and payroll package audits);\r\n Experience with CORE, ATLAS and UKG-Kronos payroll systems, including troubleshooting and coordinating changes; and\r\n Experience developing or training staff in payroll and/or benefits procedures, desk manuals, or job aids.\r\n\r\n\r\n

SPECIAL REQUIREMENTS

Incumbents may be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.\r\n

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.\r\n