Executive & Project Coordinator

• Help deliver a once-in-a-generation project that will shape the future of Sydney
• Permanent full-time opportunity (35 hours/5 days per week)
• Office located in Sydney CBD with flexible working supported
• Salary relative to experience, and ranges from $113,574.00 to $125,720.00 + super (Clerk Grade 7/8)

Join our team and shape your world in a workplace that empowers you to do your best work and build a meaningful career. In this role, you will contribute to shaping lives and communities across NSW, while shaping your own career. You will enjoy flexible work options, varied and impactful projects, and a vibrant, diverse team culture built on collaboration, inclusion and support. We are creating a workplace where everyone belongs and where you can balance work, life and wellbeing.

The Bays West Delivery Authority is charged with creating Sydney’s newest precinct, a thriving, connected, sustainable hub with White Bay Power Station as its cultural heart. Its vision is to build on the area’s natural cultural and industrial history to shape a vibrant neighbourhood combining new housing with public open space and opening access to the waterfront for the first time in more than 100 years.

Behind this transformation sits a fast-paced executive environment, where strong coordination and communication are essential, and that’s where this role comes in.

As an Executive & Project Coordinator, you will provide high-level executive, administrative and project support, managing priorities, coordinating communications and reporting and ensuring the smooth running of day-to-day team operations. From diary and workflow management to preparing executive and ministerial briefs and correspondence  and supporting key decisions, you’ll help create the structure that allows leaders to focus on delivering outcomes. Working across the Authority and with departmental and ministerial office contacts, you will clarify requirements, bring together contributions, quality-assure material and track submissions through approval processes.

This role is perfect for you, if you thrive on organisation and momentum. This project requires someone who is enthusiastic, can anticipate needs, manage competing priorities and build strong relationships across teams. This role is ideal if you enjoy turning complex information into clear briefs and correspondence and keeping time-critical requests on track. Your contribution will directly support the leadership driving this major project in delivering real value to the community.

For more information read the full Role Description: Executive & Project Coordinator

• →A strong sense of pride in creating order, clarity and momentum that enables leaders to focus on what matters most
• →A proactive executive support mindset, with the ability to anticipate diary, briefing and meeting needs, protect executive time and keep day-to-day commitments on track
• →Strong coordination skills to triage requests, clarify requirements and track contributions, clearances and deadlines
• →Strong drafting and editing skills to prepare clear, concise and accurate briefs and correspondence
• →Effective liaison and clear, thoughtful communication skills to coordinate consistent, timely responses
• →A calm, solutions-focused approach when managing competing priorities in a fast-paced environment
• →Discretion and sound judgement when handling sensitive information, identifying emerging issues and escalating matters through appropriate channels
• →A collaborative approach to gathering input from subject matter experts, resolving information gaps and following up outstanding actions to support team success

• Experience providing high-level executive, administrative and project support services to senior executives in a fast paced environment, with NSW Government or departmental liaison experience highly regarded
• Experience managing complex executive diaries and inboxes, coordinating meeting papers and logistics, and maintaining action tracking and follow-up systems
• Experience preparing and coordinating executive and ministerial briefs, correspondence and submissions
• Proven ability to manage  workflows, coordinate input and approvals, and meet tight deadlines
• Excellent written and verbal communication skills with a strong eye for detail
• Extensive experience using electronic records management systems with a strong understanding of records management policy and associated standards

• Tertiary qualification and/or relevant knowledge and experience

At the Department of Planning, Housing and Infrastructure (DPHI), you could shape your world while helping us shape the future of NSW. Together, we create vibrant communities, places and precincts, and manage land, assets and property.

We are a high-performing organisation that proudly reflects the communities we serve. Our diversity strengthens our cultural capability and enables us to make a meaningful difference in the lives of people across NSW. As an inclusive and accessible workplace, we value your contribution, lived experience and cultural knowledge, and we want you to feel supported, connected and empowered to succeed. With flexible work arrangements, job share options, workplace adjustments and various employee affinity groups, we are here to help you thrive every day.

If this role sounds like the right fit for you, we encourage you to apply with your CV and cover letter. We’d love to hear from you and explore how you can shape your world with us.

Applications close Tuesday, 17 November 2026 at 11:55PM. Should you require further information about the role please contact Harriet O’Donnell, Manager Governance and Executive Services at harriet.r.odonnell@bays.nsw.gov.au.

A talent pool may be created for ongoing and temporary opportunities of the same role or role type that may become available over the next 18 months.

Check out our Aboriginal applicants guide to assist with applying for the role or contact our Aboriginal Career pathways team for a yarn.

We encourage and support applications from people with disability. Please reach out to us to discuss any accommodations or adjustments that may be needed during the recruitment process, ensuring that you have every opportunity to showcase your talent, skills, and potential. Contact the Talent Team via talent.acquisition@dpie.nsw.gov.au or (02) 6363 7676 - HR Support, option 2, DPHI People Advisory, option 1 and reference 'Request an Adjustment - Job Title and Reference Number'.

Please note to be eligible to apply for this position you must be an Australian or New Zealand citizen or permanent resident or hold a valid Australian working Visa for the duration of the appointment. This role is subject to standard pre-employment checks, including a criminal record check.

Advertised: 04 Nov 2026 AUS Eastern Daylight Time
Applications close: 17 Nov 2026 AUS Eastern Daylight Time

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