Administrative & Accounting Officer

Responsibilities You will be required to provide support to clients and employees in the office and work with the Centre Manager/ Directors to ensure the office operations work efficiently. You are responsible for ensuring every employee has what they need to do their job and they follow all administrative protocols while getting their work done on time Coordinate office activities and operations to secure efficiency and compliance to company policies Supervise administrative work to ensure performance Keep stock of office supplies and place orders when necessary Maintain all assets registers and ensure adherence to daily controls on asset security Undertake all bookkeeping and accounting procedures for the organizations Support budgeting and bookkeeping procedures Manage agendas/ travel arrangements/ appointments etc. for the upper management Create and update records and databases with personnel, financial and other data Prepare timely bills and invoices for the clients Follow up on payments from the clients Track stocks of office supplies and place orders when necessary Submit timely reports and prepare presentations/proposals as assigned Prepare Statutory Annual Accounts / Statutory Financial Statements such as balance sheets, Profit and Loss Accounts, Trial Balance etc Prepare payroll & payroll taxes such as PAYE, WHT, SDL Corporate Tax Return Estimation, Revision & Final Return Ensure adherence to Stamp Duty, Import Duty & Excise Duty Administration Ensure compliance to Tax Compliance Planning for all liable taxes Create Excel Template for Daily Entries for the sake of preparing monthly, quarterly, semi-annual and annual reports Posting all transactions from the company inception to date so as to create sound accounting system with appropriate record keeping. Payroll preparation and share with client management all payroll Vouchers for Final payment of Net Pay, PAYE, SDL, NSSF and WHT if any. Prepare Payment Vouchers and Petty cash Vouchers for various client expenses and purchases. Pass into the Excel Form all recurring expenses such as Rental Fees, retainer fees, insurance claims, depreciation and other monthly expenses. Prepare Tax invoices and ensure EFD Receipts are issued for the same invoices. Advise Management on various Internal controls that need to be adhered while designing policies. Share with management Important snapshot reports monthly and discuss the rationale of each report and advise the best practices that can improve the performance further based on the shared reports. Book appointments Inform the therapists of their daily schedules Receive clients in for appointments Enter clients’ details onto the registers and IT systems once available Direct clients where to go within the Center Manage the social media accounts of the Companies Answer phones, sometimes directing calls to other staff through phone system Answer queries from clients and other staff Prepare bills and invoices for clients Liaise/ follow up with the insurance companies on all issues Advise clients how to make payments and receive payments from them Do the following admin duties, such as: Prepare letters Filing of returns chasing up reports from the therapists after the assessments Photocopying Inputting data Ordering stationery and other items for the centre Requirements Knowledge and Experience Bachelor Degree in Business Administration/ Accounting/ Finance CPA (additional advantage) Minimum of two years experience in administration/ accounting/ finance role friendly and welcoming patient and understanding follow instructions and procedures work accurately and methodically work in a team but use your own initiative work with all types of people deal with people who may be angry or upset confident while engaging with clients and while using the phone have good organization skills, good communication skills, IT skills & excellent customer service skills