Project Control Analyst

Job Title

Job Description

• Support the PMO Lead with day-to-day administration and coordination of the project portfolio.
• Maintain Smartsheet project trackers, dashboards, project data, milestones, and reporting information.
• Coordinate the project intake process, including collection of required information, documentation, approvals, and project setup.
• Maintain organized and complete project records, including scope, budget, schedule, approvals, risks, changes, and closeout documentation.
• Review project information and documentation for completeness, consistency, and compliance with PMO standards and required stage gates.
• Support collection and validation of Project Manager status updates and follow up on missing or incomplete information.
• Maintain KPI tracking, compliance scorecards, risk/issue logs, and other PMO reporting tools.
• Support PM onboarding by maintaining templates, process documentation, reporting requirements, and project delivery resources.
• Assist the PMO Lead with project closeout reviews, lessons learned, and continuous improvement initiatives.
• Provide additional coordination, reporting, documentation, and administrative support to the PMO Lead as needed.

Key Deliverables

Smartsheet portfolio tracking and dashboards; project intake tracking; organized project documentation; project status and data quality reviews; KPI/compliance tracking; risk and issue logs; stage-gate tracking; closeout documentation; PMO templates and reporting support.

• 2–5 years of experience in project coordination, PMO support, project controls, quality assurance, or a related role.
• Strong organizational skills and attention to detail, with the ability to manage information across multiple concurrent projects.
• Strong working knowledge of Smartsheet, Excel, and project reporting tools.
• Understanding of project lifecycle, documentation, budget, schedule, risk, and reporting processes.
• Strong written and verbal communication skills.
• Corporate real estate or multi-site capital project experience preferred.

Role Scope

This is a portfolio-wide PMO support role working directly with the PMO Lead. The Quality Control Analyst supports the administration, organization, tracking, reporting, and quality control of the program. 

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